HR & Administration Clerk

RESPONSIBILITIES:

• Reception functions and manages general administrative affairs such as canteen, Office Equipment, Stationery, Uniform, etc.
• Deal with vendor for hiring of contract workers and related matters such as attendance, invoicing, payment and feedback on disciplinary issues
• Compile and maintain personnel records by recording employee information
• Data entry and overtime checking before payroll processing
• Download, upload, monitor and update employees’ attendance, overtime, time-off and leaves matters
• Checking expenses claim and record medical expenses
• Record the formal disciplinary action taken
• To replenish, distribute and keep track stock for stationery and pantry groceries
• Ensure notice boards are well display with information and no outdated memo
• Prepare product samples, hampers or souvenirs arrangement for internal or external customers upon requesting by authorized managers
• Prepare Miscellaneous Delivery Order (MDO) for finished goods and other outgoing properties for the approval from related managers.
• Updating telephone contact list, including speed dial, emergency contact, mobile phone number
• Keep track on stock of POSM, catalogues, and to replenish stock.
• Answer and divert in-coming call to related person; receipt visitors/guests, arrange refreshments and discussion areas etc; receive in-coming and record out-going courier
• Keep and distribute company uniform
• Report the malfunction or damage of Office’s properties, eg. toilets, doors, lights, etc to Engineering Department to take necessary action
• Perform any other job as relevant will be assigned from time to time by the direct or in-direct superior

REQUIREMENT:

• Minimum certificate or diploma and conversant well in English and Bahasa Malaysia.
• Preferably with more than one (1) year working experience.
• Telephone skill, i.e. knowledge in receiving and answering in-coming calls
• Computer literate, especially in Words, Excel and Power Points
• Good interpersonal skill and a team player