HR & Admin Assistant

• Filing & Document Management:
  • Organize, maintain, and update personnel records (physical and digital).
  • Ensure proper documentation of employee files and compliance with regulatory requirements.
  • Assist in scanning and archiving important HR documents.
• Recruitment Support:
  • Assist with posting job vacancies, screening resumes, and scheduling interviews.
  • Support in onboarding new employees, ensuring all necessary documentation is collected and filed.
• HR Generalist Support:
  • Assist with maintaining HR records, such as attendance, leave management, and payroll support.
  • Respond to employee queries regarding HR policies and procedures.
  • Support in organizing employee engagement activities or training sessions.
• Compliance & Reporting:
  • Assist in preparing HR reports and ensuring compliance with labor laws and internal policies.
  • Support HR audits by ensuring all documentation is accurately maintained.

Administrative Duties:

General Administration:

• Perform administrative tasks such as answering phone calls, responding to emails, and handling correspondence.
• Manage office supplies, ensuring necessary items are stocked and ordered.

Data Entry & Records Management:

• Input and update employee data in HRIS and other relevant systems.
• Maintain and organize general administrative records, such as vendor contracts, meeting minutes, and correspondence.

Support for Meetings & Events:

• Assist in the coordination of company events, meetings, or conferences, including logistics and minute-taking.

Other Tasks:

• Provide support to other departments as needed.
• Handle ad-hoc administrative and HR-related tasks assigned by supervisors.