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Executive - Complaint Handling (QA)

  • Full Time, onsite
  • Hartalega NGC Sdn Bhd
  • Selangor Quality Assurance & Control (Manufacturing, Malaysia
Salary undisclosed

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OVERVIEW

  • Assist QA-Manager to handle customer complaints and shipment failures in a timely manner and to maintain complaint files (external and internal) as per quality standard, customers, and regulatory requirements.

DUTIES AND RESPONSIBILITIES

  • Facilitate and monitor customer complaints investigation by complaint handling procedure.
  • Ensure customer complaint/feedback received is logged and investigation being conducted timely.
  • Plan and lead the internal discussion with respective process owners on the customer complaint/ feedback received.
  • Issuance of Corrective Action/ Preventive Action (CAPA) request and ensure close follow-up with process owners for the complete CAPA submission within the lead time set.
  • Prepare the report/response letter for QA-Manager and QA- Senior Manager / Deputy General Manager’s review and approval; and submission of the approved report to Sales / Customer within the required lead-time.
  • Ensure complaint log and relevant documentation is maintained and updated.
  • Facilitate and monitor shipment failures investigation through CAPA system.
  • Ensure shipment failures received are logged and investigation being conducted timely.
  • Plan and lead the internal discussion with respective process owners on the shipment failures received.
  • Issuance of Corrective Action/ Preventive Action (CAPA) request and ensure close follow-up with process owners for the complete CAPA submission within the lead time set.
  • Ensure shipment failure log and relevant documentation are maintained and updated.​
  • Manage and monitor Corrective and Preventive actions concerning the CAPA Procedure.
  • Ensure that the CAPA issued are being followed-up and all actions taken is completed within the promised dateline
  • Verify the completeness and the effectiveness of the corrective actions within the timeframe with proper evidence keeping.
  • Ensure CAPA and all supporting documents are maintained.
  • Drive analysis of complaint and shipment failures data for improvement
  • Ensure customer complaint/ feedback and shipment failure information is properly logged and accurately categorized for analysis.
  • Utilize QC tools e.g. Pareto analysis, trend chart in identifying target area for improvement.
  • Compile and present analysis for management review in driving improvement actions.
  • Assist QA- Manager in reviewing and updating complaint handling procedures to ensure its accuracy, suitability and effectiveness.
  • Escalate all unresolved issues to Manager for further action, whist keeping process owner informed.
  • Ensure proper updating and up keeping of department required quality records.
  • Assist in undertaking and managing regulatory, customer, internal and external audits.

REQUIREMENT

  • Minimum Bachelor's Degree in Science.
  • Excellent communication and written skills in both English and Bahasa Malaysia.
  • At least 2-3 years of working experience in the related field is required for this position.

This role will be based at Sepang, Selangor.