Receptionist Cum Admin Assistant

Qualifications: 1) Diploma or equivalent; additional certification in office administration is a plus. 2) Previous experience in a receptionist or administrative role is preferred. 3)This dual role is vital for creating a positive first impression and ensuring efficient administrative operations within the organization. 4) Basic video editing skills and familiarity with media display software. Required Skills: 1) Excellent verbal and written communication abilities. 2) Strong ability to manage multiple tasks and prioritize effectively. 3) Friendly and approachable demeanour with a focus on client satisfaction. 4) Proficiency in office software (e.g., Microsoft Office, scheduling tools) and familiarity with office equipment. Job Description: 1) Greet and welcome visitors, clients, and guests in a professional manner. 2) Manage the reception area to ensure it is tidy and organized. 3) Answer incoming phone calls, directing them to the appropriate departments or individuals. 4) Prepare beverage/refreshments for boss, board of directors and external parties (eg. customer, supplier and visitors). 5) Prepare and update video content for display on the lobby TV on a regular basis. 6) Perform general administrative tasks such as filing, data entry, and maintaining records. 7) Ensure security protocols are followed for visitor access. 8) Receive and distribute incoming mail and packages. 9) Prepare outgoing mail and packages for shipment. 10) Monitor and order office supplies to ensure the reception area and office are well-stocked. 11) Assist in maintaining office equipment and coordinate repairs as necessary. 12) Supervise and direct a team of general workers, delegating tasks related to office cleanliness and maintenance to ensure a well-maintained and orderly work environment. 13) Assist with special projects, events, and meetings as required. 14) Perform ad hoc tasks as assigned to support office operations and team objectives. 15) Ensure confidentiality and security of sensitive information.