RECEPTIONIST CUM ADMIN ASSISTANT

Job Overview: As the Receptionist cum Administrative Assistant, you will be the first point of contact for visitors and clients while providing essential administrative support to the office. This role requires excellent organizational skills, professionalism, and the ability to manage various tasks efficiently in a fast-paced construction company environment. Key Responsibilities: 1. Front Desk Management: • Greet and welcome visitors, clients, and contractors, ensuring a positive first impression. • Answer and direct incoming phone calls, taking messages or forwarding calls to appropriate personnel. • Handle general inquiries from clients, suppliers, and subcontractors. 2. Administrative Support: • Assist the office staff with administrative tasks such as filing, photocopying, and scanning documents. • Maintain and update contact lists, staff directories, and company records. • Handle correspondence and distribute mail within the office. 3. Office Coordination: • Manage office supplies, ensuring adequate inventory of stationery and materials needed for daily operations. • Coordinate maintenance requests for office equipment and facilities. • Assist with organizing meetings, including preparing meeting rooms and arranging refreshments. 4. Document Management: • Assist in tracking and managing documentation for ongoing construction projects. • Help maintain management calendars and schedule meetings. 5. Visitor and Vendor Management: • Register visitors and ensure all security and safety protocols are followed 6. Confidentiality and Professionalism: • Maintain confidentiality of sensitive information and act with professionalism at all times, particularly when handling client and project documentation.