Corporate Secretarial [Hybrid]

Hybrid working arrangement (3 days from home, 2 days from office)

Key responsibilities:

• Review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Coach and train team members to enable them to carry out their roles effectively and efficiently
• Assist in handling company secretarial matters for various jurisdictions including offshore companies
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc, (if and when required).
• Update and maintain statutory records (if and when required)
• Ensure documents and files are correctly named, saved and maintained in the database (if and when required)
• Provide KYC support and maintain KYC documentation (if and when required)
• Provide administrative support to the corporate secretarial teams in other offices (if and when required)
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass. (For MOM related supports) (if and when required)
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee’s meetings. (For Listed / Inhouse supports)(if and when required)
• Assist in drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (For Listed / Inhouse supports)] (if and when required)
• Any other ad-hoc duties.

Key requirements

• Degree /Diploma in business administration or law or related fields
• Able to speak and write in Mandarin
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA will be an advantage.
• Good communication, critical thinking and problem solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organize and prioritize work with minimum supervision.
• Strong team player
• Min of 2-5 years’ experience in corporate secretarial work and ability to handle portfolio independently will be an advantage.
• Experience in professional firms and in handling companies in various jurisdictions is an advantage
• Experience in handling listed companies is an added advantage. (For Public Listed support)
• Knowledge on fund structures and compliance would be an advantage (For Fund Corporate Secretarial support)

Job Types: Full-time, Permanent

Pay: RM4,500.00 - RM7,000.00 per month

Schedule:

• Monday to Friday