Account Admin Assistant (Mandarin Speaker)

Full Time, onsite
Happy Holidays Sdn Bhd
George Town, Malaysia

RM 2,700 - RM 3,300 / Per Mon

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RiceBowl

MauKerja

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To perform tasks as data entry, filing, managing correspondence (emails, letters, appointments).
To maintain and update internal databases with accurate employee, customer, and supplier information.
To ensure all company records, contracts, and legal documents are properly filed and accessible.
To assist in preparing reports, and other documentation as needed.
To act as the point of contact between management, employees, clients, and external stakeholders.
To assist in managing calendars, scheduling meetings, and coordinating appointments.
To organize and maintain office supplies and inventory, ensuring proper stock levels.
To arrange travel and accommodation for staff members when necessary.
To prepare meeting agendas, take minutes, and distribute them to relevant team members.
To support HR functions, such as recruitment coordination, on-boarding, and organizing employee records.
To perform daily accounting tasks, such as maintaining cashbooks, updating ledgers, and reconciling accounts.
To record transactions in accounting software and maintain accurate financial records.
To assist in the preparation of monthly financial reports, including profit and loss statements, balance sheets, and cash flow reports.
To process expense claims and reimbursements for employees.
To prepare and process bank deposits, payments, and withdrawals for all parties.
To reconcile bank statements with company records to ensure accuracy.
To assist in maintaining petty cash records and handling cash disbursements.
To assist with payroll preparation, including time-sheet management and ensuring accurate payment to employees.
To ensure compliance with statutory deductions such as EPF, SOCSO, and income tax (for Malaysia) or similar requirements in other regions.
To ensure compliance with tax laws, accounting standards, and company policies.
To assist with the preparation of financial statements for auditors and regulatory bodies.
To prepare supporting documents, reports for financial audits.
To liaise with auditors and provide necessary clarifications on accounts.
To help track, record company assets, equipment, and inventory for financial reporting purposes.
To maintain asset register and ensure proper documentation for asset purchases and disposals.
To work closely with departments HR, Sales, Operations and provide support.
To assist in resolving any administrative discrepancies or financial that arise.
To implement improvements to processes for better efficiency and accuracy.
To stay updated on relevant accounting software and practices.

Candidates with positive attitude, self-starter and responsible characteristic, good communication and interpersonal skill.
Candidates with excellent hands-on skills and attention to details.
Candidates with self-confidence and be able to actively interact with all relevant parties.
Candidates with good understanding knowledge or willing to learn of travel tour softwares (Computer Reservations Systems, GDS systems and E-Travel).
Candidates with good proficiency on written & spoken Mandarin and English, as the role requires candidate to engage with mostly Mandarin and English speaking customers. Exemplary sales skills, customer service and customer oriented approaches.
Candidates who able to work independently and with teams.
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Work for 5.5 working days (Monday to Friday, 1/2 day on Saturday).
Candidates with prior working experiences will be prioritize.
Candidates possessed Diploma/Degree in Tourism or Hospitality will be prioritize.
Fresh graduates and SPM leavers are encouraged to apply as well as trainings will be provided.

KWSP and SOCSO.
Annual and Medical Leave shall be in accordance with the prevailing Labor Law of Malaysia.
To earn extra Incentives and Commissions as if personal revenue target achieved.
To earn extra Incentives and Commissions as Tour Leader, Tour Manager.
Career development and advancement trainings.

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