Executive Assistant

We are seeking a proactive and detail-oriented Remote Executive Assistant to support our executive team and clients. The ideal candidate will be skilled in multitasking, effective communication, and time management, with a strong ability to work independently. If youre organized, tech-savvy, and enjoy handling various administrative tasks, this role is for you!

Key Responsibilities:

• Manage and coordinate complex personal and team calendars, scheduling meetings across multiple time zones.
• Schedule and organize virtual and in-person meetings, preparing agendas and ensuring seamless communication.
• Conduct research, gather data, and compile reports to support executive decision-making.
• Receive and handle incoming calls, take detailed notes, and route them as needed.
• Manage email inboxes, responding to emails, following up on key messages, and forwarding urgent communications.
• Order office supplies, equipment, or other necessary items for the team and maintain inventory.
• Input, update, and maintain CRM records and customer information, ensuring data accuracy.
• Create and send invoices, track expenses, and manage payment records.
• Perform basic accounting tasks, including tracking expenses and managing bookkeeping activities.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Assist with ongoing projects by tracking progress, maintaining timelines, and ensuring deliverables are met.
• Handle confidential information with discretion and professionalism.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Tech-savvy, with proficiency in MS Office, Google Suite, CRM software, and project management tools (e.g., Asana, Trello).
• Ability to work independently in a remote setting while being self-motivated and results-oriented.
• High attention to detail and problem-solving skills.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to adjust to shifting priorities and schedules.
• Prior experience in supporting C-level executives is a plus.

Benefits & Perks:

• Flexible working hours
• Opportunity to work remotely
• Attractive remuneration and commission.
• Annual performance bonus.
• Comprehensive medical coverage.
• Up to 18 days annual leave plus company holidays.
• Additional personal leaves (Study/Examination, Marriage, Paternity, etc.).
• Office locations near transport hubs.
• Enjoyable and vibrant workplace atmosphere.

Job Type: Full-time

Application Question(s):

• Expected salary

Language:

• Cantonese (Required)