Senior Corporate Secretary Assistant

1. Governance Support:

• Assist in preparing agendas, notices, and minutes for board meetings, committee meetings, and annual general meetings (AGM).

• Ensure timely and accurate filing of statutory documents with relevant authorities (e.g., Companies Commission of Malaysia).

• Maintain and update statutory records, including the register of members, directors, and shareholders.

2. Regulatory Compliance:

• Ensure the company complies with relevant legal, regulatory, and corporate governance requirements.

• Prepare and submit statutory forms and annual returns.

• Assist in the preparation of corporate governance reports.

3. Document Management:

• Draft and maintain corporate documents such as board resolutions, constitutions, and shareholder agreements.

• Manage correspondence related to corporate secretarial matters.

• Organize and archive all corporate records securely.

4. Advisory Support:

• Advise the board and senior management on legal and governance matters.

• Stay updated on changes in corporate governance regulations and communicate these updates to the team.

• Provide support to shareholders on relevant company procedures.

5. Liaison and Coordination:

• Act as a liaison between the company, external auditors, regulators, and shareholders.

• Coordinate with internal teams (legal, compliance, finance) to ensure smooth corporate operations.

6. Training & Development:

• Train junior staff on corporate secretarial duties and compliance matters.

• Assist in the continuous development and improvement of corporate governance processes and systems.