Assistant Manager, Procurement

Job Responsibilities

Invoice Management (Core):

• Processing of invoices for all Business Unit/ Functional Unit (BU/FU) in the bank.
• Record, track and process invoice(s) received, and ensure that payment for the invoice(s) are made timely. This is to ensure that there are no late payment charges incurred for any payment obligations to avoid any Shariah Non- Compliance (SNC).
• To liaise with BU/FU in validating the invoice(s) received before payment request is raised.
• Prepare Finance’s Payment Requisition Form (PRF), for BU/FU, for all the invoices received.
• Ensure timely submission of Payment Request Form (PRF) to AP Team for payment processing.
• Tracking of milestone payments for all active contracts within the bank.
• Assist Finance team in the Cash flow tracking and projection.
• Works with the Finance team in advising/handling of Accruals.

Procurement Responsibilities (Non-Core):

• Assist in implementing procurement strategies to ensure the timely and cost-effective acquisition of goods and services.
• Maintain accurate records of purchases, contracts, and inventory levels.
• Collaborate with internal departments to understand their procurement needs and provide guidance on procurement processes and policies.

Vendor Management (Non-Core) :

• Conduct periodical vendor evaluations to assess performance, quality, and compliance with contractual agreements (for Procurement Vendor only).
• Ensure compliance with company policies, procurement regulations, and relevant legal requirements.
• Maintain accurate records of procurement activities, contracts, and other related documentation.

Administrative Duties (Non-Core):

• To assist to manage and coordinate daily administrative tasks, including maintenance of the office, maintaining office services and supplies, handling internal and external correspondence (when required).

Job Requirements

• Bachelor's degree in Finance, Accounting, Business Admin, or any other related field.
• Minimum 4-5 years’ experience in finance, cash management and administrative role, with appreciation of procurement or purchasing process.
• Well versed in invoice processing(invoice, contract terms, term of payments,etc).
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills