Office Administrator

Apply Only If:

• You are willing to work in a fast-paced startup environment.
• You possess strong entrepreneurial skills and a passion for innovation.
• You thrive on challenges and are ready to wear multiple hats.
• You’re eager to contribute to building something from the ground up.

Spectra Innovations Sdn. Bhd.

Job Title: Administrator

Location: Pusat Perdagangan Dana 1, Ara Damansara, Petaling Jaya, Selangor, Malaysia

Job category: Work from Office

Job Summary:

We are currently hiring for the position of Administrator. This role involves overseeing daily administrative operations, supporting the sales team, managing logistics, inventory, handling bookkeeping, HR, and perform various other operational tasks. The ideal candidate should possess strong interpersonal skills, the ability to multitask, manage vendor relationships, and negotiate effectively. Additionally, the candidate should be prepared to take on new projects as they arise and must adhere to company policies by being punctual and present at the office daily.

Role and Responsibilities:

· Office Coordination: Coordinate and manage office activities to ensure efficiency and compliance with company policies. Daily attendance at the office is mandatory.

· Technical Skills: Experience in SQL is an added advantage. Assist in inventory management, bookkeeping, logistics, HR, and supporting the sales team in various operational tasks.

· Supply Management: Maintain office supplies inventory and place orders when necessary.

· Communication Handling: Manage phone calls, emails, letters, packages, and other correspondence.

· Confidential Tasks: Support confidential budgeting, HR, and bookkeeping procedures.

· Data Management: Create and update records and databases with personnel, financial, and other relevant data.

· Reporting: Prepare and submit timely reports, presentations, and proposals. Proficiency in MS Office applications (Excel, PowerPoint, Word, Outlook) is a must.

· Sales Support: Provide support to the sales team with quotes, pricing, customer orders, and HR-related tasks on an as-needed basis.

Qualifications:

· Bachelor's degree or equivalent work experience.

· Excellent communication and interpersonal skills.

· Familiarity with office management procedures and basic accounting principles.

· Proficiency in spoken, written, and read English is mandatory.

· Excellent knowledge of MS Office & office management software (SQL, ERP, etc.).

· Qualifications in secretarial studies will be an advantage.

Key Attributes:

· Interpersonal Skills: Ability to interact effectively with team members, clients, and vendors.

· Organizational Skills: Strong organizational and multitasking abilities to manage various tasks simultaneously.

· Technical Proficiency: Familiarity with SQL and other relevant software for efficient data management.

· Proactive Attitude: Willingness to take on new challenges and projects as they arise.

· Confidentiality: Ability to handle confidential information with discretion and integrity.

Note: Interns, Fresh Graduates, Experienced, and Only Malaysian’s can apply.

Send resume to [email protected]