Admin Executive

Responsibilities • Responsible in ensuring company policy and procedure are successfully implemented and properly adhered. • Providing counselling to all Head of Sections on policies and procedures • Involved in recruitment by preparing job descriptions, posting ads and work closely with HQ HR to managing the hiring process. • Responsible to coordinating the foreign worker application quota to ensure smoothly process and accordingly to the government rules and regulations • On-board new employees and guide them on company policy and procedures. • Support the management of disciplinary and grievance issues. • Ensuring proper record-keeping of employee information • Work closely with Head of Section on updating organization chart and send to HQ HR to keep a copy. • Ensuring accurate on time attendance record before submit to HQ HR to process payroll • To verify and validate on overtime form submit by Head of Section. • Performing administrative tasks such as coordinator for MSPO documentation, compose and type letters, memoranda, and other correspondence. • Overseeing canteen operation and social events. • Work closely with colleague on monitoring hostel repairing and checking. • To seek guidance from HQ HR before liaise with government pertaining to employees matter ie. JTK, Perkeso and etc. • Performs administration duties as required such as monitoring of company vehicle usage, business licenses, stationeries, canteen operator matters, uniforms and any other matters. • Ensure administration or general clerk handle incoming calls and reply emails. • Organize storage and filing system of paperwork, documentation control and computer based information. • Carry out Carry out any other duties or ad hoc tasks as assigned by immediate Superior/ Management. Job Requirements • Minimum Diploma in HR/ Administration or its equivalent. • At least three years working experience in same capacity, preferably in similar or related industries. • Preferably bilingual in English and Bahasa Malaysia. • Knowledgeable in palm oil mill administration