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We are seeking a detail-oriented and organized HR Office Admin to oversee office operations and provide administrative support to our HR department. This dual-role position is vital for maintaining the efficiency of our office environment, ensuring smooth daily operations, and assisting with human resource-related tasks.
Work Arrangement: Hybrid (1 Week Once in Office).
Key Responsibilities:
Office Administration:
Work Arrangement: Hybrid (1 Week Once in Office).
Key Responsibilities:
Office Administration:
- Manage the office operations, including office supplies, office cleanliness, and maintenance.
- Organize company files and documents (both physical and digital) and ensure they are updated and accessible.
- Liaison and coordinator for schedule meetings, appointments, and travel arrangements for staff as needed.
- Support in organizing company events, meetings, and team activities, if any.
- Assist with the recruitment process, including posting job advertisements, scheduling interviews, and maintaining candidate records.
- Help with onboarding and induction of new employees by preparing paperwork, conducting orientations, and ensuring a smooth onboarding process – this includes administering employee movement of group insurance policy.
- Maintain employee records (physical & cloud storage) and ensure HR files are up-to-date.
- Support payroll processing by gathering and organizing relevant employee information.
- Support the finance team on yearly HR Payroll audit request by external auditors.
- Provide support on directors’ affair as and when needed
- Diploma or Degree in Business Administration.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Basic knowledge of HR processes and local labor regulations.
- Proficiency in Microsoft 365 (Word, Excel, PowerPoint) and familiarity with HRIS systems.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
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