HR & ACCOUNT ASSISTANT

Job Responsibilities:

1. Employee Support:

• Assist with HR-related tasks including onboarding, benefits administration, employee records management and off-boarding.
• Handle employee inquiries regarding HR policies, practices, procedures, and benefits.

2. Attendance and Leave Management:

• Monitor employee attendance, process leave requests, and maintain accurate records of absences.
• Assist in verifying and processing overtime and leave entitlements.

3. Recruitment, Onboarding and Off-Boarding:

• Support the recruitment process by scheduling interviews, coordinating with candidates, and maintaining recruitment records.
• Assist in the onboarding process for new hires, including preparation of documentation and orientation.
• Assist in the off-boarding process to ensure smooth resignation and termination process is completed.

4. Payroll Administration:

• Support in ensuring timely and accurate payroll disbursements.
• Support the payroll function by preparing payroll reports, processing payments, gathering and verifying timesheets and leave records and assisting with payroll queries.

5. HR Administration:

• Maintain and update HR documentation, including employee files, contracts, and compliance records.
• Assist in implementing HR policies, practices and procedures.

6. Financial Record-Keeping

• Assist in maintaining accurate financial records, including accounts payable and receivable.
• Process invoices, track expenses, and reconcile discrepancies in financial records.

7. Expense Management:

• Monitor and process employee expense claims, ensuring compliance with company policies and accuracy in documentation.

8. Financial Reporting:

• Assist in preparing financial reports and statements as required by the finance team.
• Help in maintaining financial records and supporting audits.

9. Administrative Support:

• Provide general administrative support to the finance department, including scheduling meetings, managing correspondence, and organizing documentation.

Job Responsibilities:

1. Education: Diploma or equivalent, Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field is preferred.

2. Experience: Previous experience in HR and/or accounting roles is beneficial but not mandatory. Fresh graduates are encouraged to apply as on-the-job training will be provided.

3. Skills:

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic understanding of HR practices and accounting principles.
• Familiarity with HR and accounting software is a plus.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.

4. Personal Attributes:

• Detail-oriented with a strong focus on accuracy.
• Ability to work independently and as part of a team.
• Proactive and able to manage multiple priorities effectively.
• Professional and reliable with a high level of integrity.

5. Willing to travel around Johor.

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Expected Start Date: 10/20/2024