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Intern - Admin

Salary undisclosed

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Job ID

187353

Posted

01-Oct-2024

Role type

Full-time

Areas of Interest

Interns/Graduate/Apprentice

Location(s)

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

Location:


  • CBRE KL BSO, Bangsar South

Job Summary


  • Provides administrative support to a department or office location.
  • Provides support for reception and guest services, mail services, phone, meeting rooms and location services.
  • Assist in continuous improvement activities for the office operation support personnel team.
  • The position will be based within Kuala Lumpur region.

Key Responsibilities


  • Provides administrative support to office operation support personnel team for the daily operations – functions include Office Management, Employee Experience, Digital & Technology and local hub communication
  • Assist in building and maintaining SOPs/Playbook for the office operation support personnel team
  • Aid in process improvement and standardization activities
  • Receives and directs incoming calls to appropriate personnel and voicemail.
  • Greeting clients and visitors
  • Assisting with the scheduling and preparation of meeting rooms
  • Coordinates catering for meetings and events
  • Perform general clerical duties associated as required, such as record inbound & outbound courier, freight & mail via tracking systems
  • Ordering office supplies and other common use items
  • Maintains records and logs of service requests and tracks their status.
  • Maintains a file of services including transportation sources, accommodations, and referral contacts.
  • Manage company access card and upload attendance report
  • Assist on onboarding new staff
  • Manage pantry & stationery stocks
  • Prepare Purchase Order

Qualifications And Education


  • Currently pursuing a Bachelor Degree in Business or equivalent, or prior Front Desk, Concierge, customer service or other hospitality experience is preferred.
  • Ability to comprehend and interpret instructions, short correspondence, and memos
  • Ability to respond to common inquiries/complaints with a strong, professional customer service orientation.
  • Strong customer service skills, high flexibility, great time management & good problem solver
  • Well-versed knowledge in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint, etc.)

Service line: None