Company Secretary

Title: Specialist, Company Secretarial

Type: 8-Month Contract

Location: Kuala Lumpur, Malaysia

Salary: 10,000 - 13,000 MYR/month

Job Purpose: Discharge company secretary functions and ensure compliance with the Companies Act 2016 and other relevant legislations and regulations for the group of companies. Monitor, supervise, and guide relevant colleagues and external corporate secretarial firms for statutory compliance and updating of the company's statutory information.

Key Accountabilities:

• Preparing resolutions, documents, notices, agendas of meetings, convening and attending Board, shareholders, and board committee/management meetings, and drafting minutes.
• Ensuring timely submissions of statutory returns, filings, and documents with the registrar of companies and other relevant authorities.
• Advising the company, management, and board on matters pertaining to statutory and corporate secretarial requirements.
• Drafting and reviewing the requisite documentation related to any corporate exercises.
• Providing necessary support to internal and external stakeholders, including requests for corporate secretarial information and/or documents.
• Maintaining relevant corporate secretarial documents and records of the group of companies.
• Handling any other secretarial matters and ad-hoc assignments as delegated from time to time.

Qualifications and Requirements:

• Professional membership in the Malaysian Institute of Chartered Secretaries and Administrators, Malaysian Institution of Accountants, Malaysian Association of Company Secretaries, Malaysian Institute of Certified Public Accountants, or be a Licensed Secretary under the Companies Act 2016.
• At least 5 years of work experience as a company secretary.
• Hands-on experience in preparing for and attending shareholders, board, and management meetings, minute writing, drafting resolutions, announcements, and reviewing corporate secretarial and compliance works.
• Well-versed with the provisions of the Malaysian Companies Act 2016 and other relevant laws and regulations.
• Excellent communication skills and the ability to work collaboratively with stakeholders and colleagues. Proficient in spoken and written English.
• A can-do attitude, initiative, strong interpersonal skills, and attention to detail.
• Ability to work independently with minimal supervision and guidance.

Benefits:

• Leave benefits
• Medical benefits for both outpatient and inpatient services
• Statutory benefits