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1. Support pre-contract signing activities by:
- Support for the creation of contractual related requirements for insertion into tender documents – primarily using existing templates.
- Preparation of contractual documents and order forms using existing templates.
- Logging new requests and tracking to closure
- Ensuring vendor and stakeholders completes pre-contract activities and complies with company’s policies and the IT Contract Management Guidelines.
- Researching existing contracts within the contract library that can be leveraged.
- Performing simple drafting using templates, i.e. adding or verifying entity names and addresses, signatory names, with a goal of advancing to more complex drafting;
- Contract obligation capture from new and existing contracts.
- Managing the Non-Disclosure Agreement process.
- Managing the contract signing process; and
- Uploading contract and supporting documents to contract library and vendor performance systems.
2. Support managing the contract:
- Ensuring the contract library is maintained and there are no expired contracts.
- Generating reports on upcoming contract renewals.
- Maintain the supplier contact database.
- Maintaining the vendor correspondence register; and
- Manage basic contract changes – e.g. change of site location.
3. Support during Renewal and Termination
- Leading simple contract renewals; and
- Updating the contract library due to new, renewals or terminations of documents
4. Forming strong relationships and support adherence to process and policies with company’s cross functional teams and other Business Units in both pre-contract and post contract activities; and
5. Advising stakeholders on contract process questions.
6. Support development of best practice processes, templates and guidance documents and advise stakeholder on the processes, templates, and documents.
7. Drive continuous improvement in administering and managing both contracts and vendors.
Job Type: Contract
Ability to commute/relocate:
- Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What is your expected salary and notice period/availability?
Experience:
- IT project: 5 years (Preferred)