Admin cum Secretary

Job Descriptions:

• Organize and oversee both internal and external meetings, including board meetings, to ensure strict adherence to governance regulations and provide expert counsel on governance matters.
• Stay updated on laws and regulations, draft regulatory documents, manage shareholder communication, and maintain accurate corporate records.
• Manage risks, coordinate disclosures, prepare corporate communications, and serve as a point of contact for stakeholders.
• Provide dedicated assistance to executives, including support for two directors, and seamlessly integrate meetings, appointments, and events into their schedules.
• Schedule and coordinate weekly meetings, meticulously crafting agendas, reserving appropriate meeting rooms, distributing requisite materials, and preparing comprehensive minutes of meetings for both division and department.
• Assist with document preparation, filing, recordkeeping, and act as a liaison between departments and other units.
• Collect reports, data, and information from relevant departments, ensuring accuracy and completeness before submission.
• Provide general administrative support, including answering phones, responding to emails, and handling correspondence.
• Support other division/department with administrative tasks, project coordination, and communication, as needed.
• Assist with various projects and initiatives and perform ad-hoc tasks assigned by management.

Requirements :

• Bachelor's degree in Business Administration, Corporate Administration or a related field.
• Proven 2 years experience in an administrative role, preferably in a corporate or office environment.
• Fluent in Bahasa Malaysia and English. Proficiency in Mandarin is a plus.
• Strong organizational, multitasking, communication, and interpersonal skills.
• Proficiency in Microsoft Office software.
• Detail-oriented with a focus on accuracy, quality, and timeliness of work, ensuring meticulous execution and adherence to standards.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Flexibility and adaptability to changing priorities and deadlines, including willingness to work on off/rest days if required.

Benefits:

• Career Growth.
• Medical Claim.
• Meals Provided (Breakfast and Lunch).
• Multiple Training Classes.
• Birthday Token.
• Exciting events such as Team Building, Company Trips, Bowling Tournaments, Futsal, Badminton, Movie Nights, etc.
• Others

Job Type: Full-time

Pay: From RM2,300.00 per month

Benefits:

• Company car
• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

Schedule:

• Monday to Friday
• Weekend jobs

Supplemental Pay:

• Overtime pay

Application Question(s):

• What is your notice period?

Education:

• Bachelor's (Required)

Experience:

• Secretary: 2 years (Required)

Language:

• Bahasa Malaysia & English (Required)