Executive Assistant

Job Description:

• Manage the screening of resumes and assist in the recruitment process, including scheduling interviews and conducting initial assessments.
• Coordinate and facilitate onboarding processes for new hires.
• Support the management team with day-to-day administrative tasks, including, but not limited to, handling confidential HR documents, preparing reports, and organizing and minuting meetings.
• Maintain accurate and up-to-date team member records.
• Provide miscellaneous support to the leadership team as needed, including document preparation and meeting coordination.
• Assist the manager in acting as a liaison between staff and management to maintain alignment on HR-related matters and foster a positive workplace culture.
• Serve as one of the first contact points for team members seeking assistance with workplace issues or concerns.
• Support the investigation and resolution of team member complaints and conflicts in a fair, timely, and confidential manner.
• Assist with team member engagement activities and performance review processes.
• Support other HR functions as needed.
• Present well-compiled research findings in an organized and accessible manner, enabling the director to make informed decisions.
• Assist the director/manager in planning and coordinating work schedules and progress.
• Support the supervision of team members.
• Execute directives from directors and senior leadership.
• Assist in tracking project progress and contributing to problem-solving efforts.

Requirement:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Experience in HR or recruitment processes is highly desirable.
• Legal knowledge or experience is advantageous.
• Strong organizational skills with meticulous attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication skills and the ability to foster positive relationships across all levels of the organization.
• Demonstrated ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Fluent in Mandarin and English, with the ability to communicate effectively with local and international team members.
• Valid driver's license with a clean driving record and demonstrable driving skills.
• Strong research skills with the ability to gather, analyze, and synthesize information from various sources.
• Exceptional time management skills and ability to prioritize tasks effectively.
• Proactive approach to problem-solving and ability to work independently when required.

Key Attributes:

• Discretion and confidentiality
• Adaptability and flexibility
• Strong interpersonal skills
• Detail-oriented with a commitment to accuracy
• Ability to work effectively under potentially delicate or sophisticated situations

Job Type: Full-time

Pay: RM4,500.00 - RM5,500.00 per month

Schedule:

• Monday to Friday

Language:

• Mandarin (Preferred)