Assistant Manager, Human Resources

Compensation & Benefits

• Leading the HRSSC teams.

• Managing the annual salary review process.

• Collaborating with HRBP and management to drive continuous improvement.

• Responsible for overall payroll administration, system and processes including all statutory deductions.

• Coordinate and administer compensation processes such salary planning, bonus, planning, and incentive schemes and all other claims.

• Responsible for accurate new employee & exiting employee compensation

• Communication to management, employees, external parties, Government Statutory Bodies –EPF, SOCSO, Income Tax and external parties related to compensation & awards.

• Maintain and update employees' personal files

• Responsible to ensure all HR information and documentation required for accreditation and audits are accurate and updated

• Answer all HR related queries and provide ad-hoc advice & information to employees or management, as appropriate

• Prepare/record reference/verification letters from internal/external sources

• Administer company benefits & awards

• Ensure Insurance and Medical Benefits are well managed by Insurance brokers and Medical Benefit provider.

HRIS Management

• Supporting management on structural policy matters related to the HRIS.
• Maintaining data integrity in systems by regularly analyzing data.
• Working alongside the IT department to perform regular assessments and improvements to the HRIS.
• Designing user-friendly processes, guidelines, and documentation.
• Responsible in day-to-day operations using HR systems that include perform data entry tasks in an accurate and timely manner.
• Manage leave, business claims, training, performance management system & reporting.
• Responsible to resolve all the HRIS Issue.

Campus Operations

• Participate and lead in other related campus activities and projects (e.g. Festive Celebration and etc)

HR Reporting

• Preparing & Responsible for all HR audits & reports as requested which include Finance Report, GHR Monthly Report, Employment Survey (Department of Statistics, Malaysia), Mdec Report, SETARA, MyRa, EY audit and etc.

Other Responsibilities

• Suggests process improvements and implement improvements where relevant
• Handle T&E Wechat approval submission
• Handle issuance and control of employee identity/access tags
• Handle staff profile creation in the face recognition system
• Support or lead coordination of employee engagement activities
• Assist with internal communication (e.g. internal newsletters) when required
• Update and communication on revisions to Employee Handbook & Faculty Handbook
• Assist with recruitment for internship programme
• Handle Manual Payment Voucher (MPV) for B2B contracts and internships
• Request PO in NC system

• To carry out any task or duty assigned from time to time.