Purchasing Executive

Job Descriptions:

• Responsible / handle general purchase that involve sourcing, bidding, negotiation and Purchase Order (PO) execution on mechanical, electrical, project, service contract and others.
• Periodically price review for the existing purchased items.
• Ensure that all procurement functions are adhered to company policies, rules and regulations as Procurement Governance to safeguard companies' interests.
• Controlling, maintaining, and monitoring all outstanding orders.
• Checking requisition and to liaise with requestors on any inaccuracy or discrepancy.
• Requesting for quotation, evaluation offers, proposal from vendors/suppliers and prepare price comparison and decision analysis for management approval.
• Planning, processing and issuing of PO in accordance to the purchasing procedures.
• Tracking and monitoring the outstanding order and corresponding with suppliers to make the necessary adjustment to the delivery and shipment accordingly.
• Incoming quality control, follow up and claims proceed if material were out of specification with supplier, end user and QA.
• Responsible for cost savings, improve/manage supplier's lead time and payment term.
• Periodically carry out supplier audit for supplier evaluation and consolidation.
• Support operation needs by liaising with end user and store section for effective and relevant ordering require for the safety, upkeep and efficient running of plant during normal working hours as well unscheduled and annual planned maintenance time.
• Negotiate the best commercial terms with suppliers/vendors in a cost-effective manner and make decision according to the company policies.
• Liaison with shipping department on the tax exemption related for the oversea purchase orders.
• Sourcing for reliable suppliers and evaluating existing suppliers to ensure compliance with monitoring supplier's delivery schedule and ensure all requisitions are fulfilled.
• To monitor and follow up on outstanding purchase orders and expedite critical materials deliveries.
• Implement procurement analysis tools whenever possible eg. value analysis, cost breakdown, price analysis etc.
• Ensure meeting Procurement KPI and ISO requirements.
• To carry out any other duties and job functions when required by superior or persons acting on behalf of the company.

Job Requirements:

• Candidate must possess at least Diploma/Degree in Business Studies/Administration/Management or equivalent.
• At least 2 Year(s) of working experience in the related field specializing in Purchasing/ Inventory/ Material/ Supply Chain.
• Well versed in MS Excel and Power Point.
• Able to work fast paced environment and maintain good relationship with vendors.
• Experience in project or supplier contract management and exposure in sheet metal industry will be an added advantage.
• Good analytical skill in cost analysis and able to conclude sound procurement decision making.
• Able to work independently and resourceful enough to resolve ad-hoc purchasing related problem.