Operation Assistant

Key Responsibilities:

Assist in Day-to-Day Operations:

• Support the operations team in managing daily tasks to ensure smooth business operations.
• Help coordinate logistics and deliveries, ensuring timely and accurate processing.
• Address operational issues and escalate problems to the appropriate team members for resolution.

Inventory Management:

• Assist in tracking inventory levels and ordering supplies when necessary.
• Help organize and maintain inventory storage areas to ensure proper stock management.
• Support with inventory audits and reporting discrepancies.

Documentation and Record-Keeping:

• Maintain and process necessary operational documents, such as purchase orders, invoices, and delivery records.
• Ensure that all documentation is accurate and up to date for auditing and compliance purposes.
• Assist with the preparation of operational reports and updates for management review.

Coordination of Schedules and Activities:

• Help coordinate employee schedules, ensuring adequate staffing for daily operations.
• Organize and schedule meetings, events, or other company activities related to operations.
• Assist in monitoring project timelines and ensuring that tasks are completed on time.

Support Cross-Departmental Collaboration:

• Work closely with other departments, such as HR, Finance, and Procurement, to facilitate smooth communication and coordination.
• Assist with cross-functional projects and initiatives, providing operational support as needed.

Customer Service Support:

• Provide assistance in addressing customer inquiries and operational issues.
• Ensure that customer orders are processed efficiently and that any service-related issues are resolved in a timely manner.

Compliance and Safety:

• Ensure compliance with company policies and industry regulations.
• Help maintain a safe and organized working environment by following safety protocols and reporting any hazards.

Key Requirements:
Education and Experience:

• Minimum diploma or degree in Business Administration, Operations Management, or a related field.
• Prior experience in operations or administrative support is preferred.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and basic knowledge of operations software (inventory management, etc.).
• Attention to detail and ability to work under pressure.

Other Qualifications:

• Ability to work in a fast-paced environment and adapt to changes.
• Strong problem-solving skills and a proactive attitude.
• Team player with the ability to collaborate across departments.

Work Schedule:

• Full-time (5 days a week), with potential flexibility based on operational needs.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1,600.00 - RM2,000.00 per month

Benefits:

• Health insurance
• Meal provided
• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay
• Performance bonus