HR Admin Cum Account Executive

JOB DESCRIPTION - Account Administration Division

We are looking for an HR admin cum Account Executive to manage our company’s accounts payable and receivable and HR admin-related jobs & tasks. This is a junior to a senior level position that requires at least 2 years of Accounts Administrator and HR admin experience, and the responsibilities include reviewing and reconciling accounts, processing payments to external partners, and maintaining updated records of invoices and receipts.

To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping or HR administrative. Ultimately, you will ensure we process all financial transactions accurately and on time.

RESPONSIBILITIES

· Monitoring, checking, and verifying all the reports to ensure the accuracy and appropriate records

· Reviewing all leasing contracts and handling documentation process with vendors and suppliers.

· Prepare, monitor & report all accounts payable and receivable transaction

· Contact clients and send reminders to ensure timely payments

· Payment processing & ensure proper records, documents, and filling maintenance.

· Update internal accounting databases and spreadsheets

· Provide data analysis to support Sales & Marketing teams

· Handling administrative tasks such as answering phones, responding to emails, and managing office supplies.

· Scheduling and organizing meetings, events, and travel arrangements.

· Managing and updating employee records and documents.

· Assisting with HR tasks, including recruitment and onboarding processes.

· Assisting with payroll and benefits administration.

· Handle ad-hoc assignments/ other tasks as and when assigned by management

PERSONAL ATTRIBUTES

· Passionate in HR Admin & Office Management Tasks, Accounting and Finance field related works

· Having an eye for detail, accurate and detail-oriented, organized and structured

· Strong analytical skills a strong sense of integrity and an inclination toward honesty are traits that inspire confidence in an accountant’s work and professional practice

· Positive thinker and flexibility, ability to think in a creative and strategic way and complete tasks individually

RESPONSIBILITIES (% of time)

70% Overall HR Admin & Office Management Tasks, Account Receivable & Payable administrative works

20% Data analysis & keeping organized records

10% Supporting the Account admin team and collaborative work with Sales and Marketing teams

QUALIFICATIONS / REQUIREMENTS:

· Associate's /Bachelor’s degree in Business Admins/ Accounting/ Finance/ Human Resource Management related

· At least one year of accounting experience. Fresh graduate is welcome to apply.

· Strong computer skills and proficiency in MS Office, Outlook, and SAP

· A solid understanding of financial processes such as bookkeeping and tax filing

· Excellent verbal and written communication skills

· Good organizational and time management skills

· The ability to collaborate with coworkers, clients, and suppliers

· Chinese(Mandarin) language fluency and writing skills will be a plus due to the job scope required to handle documentation and communications in Chinese.