Senior Executive – P&O, Payroll Services (Shah Alam/ Penang)
Salary undisclosed
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Job Description
- Oversee full scope of monthly payroll operation to ensure the payroll is processed accurately and timely.
- Ensure payroll and personnel records are well maintained in HRM / Payroll system.
- Ensure documents are filed properly in accordance with internal SOP.
- Oversee the monthly overtime process.
- Prepare payroll reports timely and accurately.
- Monitor all contract renewals, confirmations, resignation, etc. to ensure timely follow up.
- Attend to queries from statutory bodies.
- Handle payroll-related enquiries via service request platform.
- Oversee the leave management in system and ensure leave entitlement and setting is updated accordingly.
- Coordinate exit clearance with leavers.
- Liaise with HRM / Payroll system vendor for system enhancement or customization to ensure the functionality and setting fulfil our policy requirements.
- Validate employees’ reimbursement claims.
- Support in insurance benefits administration such as employee movement update and coordinating with broker or insurer on employees’ claim.
- Prepare documents for audit requirements.
- Support in all C&B activities such as letter preparation and policy review, etc.
Requirements
- Strong knowledge of the local labour laws especially the Employment Act.
- Strong MS Excel skills preferred Basic to intermediate-level knowledge (e.g. Vlookup, IF functions, multi-level sorting).
- Strong knowledge of attendance system module as well as shift setup is an added advantage.
- Self-starter who is able to work and learn independently with minimal supervision or guidance.
Experience and Qualification
- Diploma or Degree in HR Management or equivalent.
- Minimum 4 years of experience in payroll operation in a manufacturing, logistics or equivalent environment.
- Handled payroll portfolio with at least 300-500 headcount including blue-collar / OT-eligible employees.
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