Procurement Assistant/ Executive/Purchaser

Responsibilities:

• Assist in the procurement of goods and services by coordinating the preparation of specifications, pricing, delivery, and installation schedules.
• Create and manage purchase orders, requisitions, and invoices as required, ensuring accuracy and completeness.
• Aid in the preparation of bidding documents and contracts, ensuring all necessary details are included and properly documented.
• Support the evaluation of bids and the selection of vendors, providing necessary information and assistance to ensure a fair and effective process.
• Handle all communications with vendors, maintaining an up-to-date vendor database and ensuring smooth interactions.
• Ensure the timely delivery of goods and services by tracking orders and following up as necessary.
• Manage inventory levels and order office supplies as needed to ensure the procurement department runs smoothly.
• Assist in the development and implementation of procurement policies and procedures to improve efficiency and compliance.
• Provide general administrative support to the procurement team, including scheduling meetings, maintaining records, and other related tasks.

2. Procurement Purchaser :

Responsibilities:

• Responsible for procuring all materials required for the project, ensuring the quality and timely delivery of materials to meet project needs.
• Track the execution of purchase orders, maintain communication with suppliers, and resolve any issues to ensure timely delivery.
• Manage and record statistics of purchased materials, including centralized procurement and spare parts, ensuring data accuracy and completeness.
• Oversee and record daily incoming materials, coordinate with relevant departments to ensure correct receipt and timely entry of materials.
• Handle and coordinate daily emergency procurement tasks, address urgent material needs promptly to prevent project delays.

3. Procurement Executive

Responsibilities:

• Oversee and manage internal operations related to procurement, including verifying inventory, conducting equipment inspections, and managing the dispatch of spare parts.
• Supervise and coordinate with drivers to ensure timely and efficient transportation of goods. Manage schedules, address any issues, and ensure compliance with company policies.
• Collaborate with suppliers to facilitate smooth procurement processes. Maintain effective communication, address inquiries, and resolve any issues that arise.
• Assist in developing and implementing procurement strategies, policies, and procedures. Ensure alignment with organizational goals and compliance with relevant regulations.
• Establish and maintain strong relationships with vendors and suppliers. Evaluate supplier performance and ensure that service levels meet company standards.
• Maintain accurate records of procurement activities, including purchase orders, contracts, and inventory reports. Prepare and present reports on procurement performance and metrics.
• Work closely with other departments to understand their procurement needs and provide support. Coordinate with internal teams to ensure the alignment of procurement activities with overall business objectives.