Accounts Executive

We are seeking a dedicated and detail-oriented Accounts Executive (Accounts Payable) to join our Finance team at the Regional Headquarters. The ideal candidate will have a strong understanding of accounts payable processes and will be responsible for ensuring the accuracy and timeliness of all accounts payable transactions.

• Process and authorize all invoices, credit, and debit memos, ensuring they are scanned into the financial system and properly authorized.
• Maintain the vendor master file by creating new vendors and deactivating inactive ones in the financial system.
• Enter all direct debit invoices into the financial system.
• Verify and process petty cash claims and documentation, ensuring they are scanned and authorized correctly.
• Manage payment run cycles, including timely processing and audit verification to ensure accurate accounting entries.
• Prepare and distribute manual and electronic cheques, direct debit transactions, web payments, and telegraphic transfers.
• Monitor and manage the status of manual and electronic cheques, including issuing stop-payments when necessary.
• Oversee bank account balances and prioritize payments as needed.
• Disburse petty cash top-ups and respond to center inquiries regarding accounts payable.
• Resolve vendor payment issues, reconcile vendor statements, and address discrepancies.
• Liaise with vendors to adopt more cost-effective payment methods.
• Assist with cash management to prevent overdrafts.

• Reconcile accounts payable control accounts, other payable accounts, and purchases (vendors or petty cash).
• Maintain reports for accounts payable, including AP Control, grants, and project monies schedules.
• Prepare supporting documentation for audits by creating yearly payment audit schedules.
• Distribute bank statements to respective centers and assist with bank reconciliations and follow-up actions.
• Assist with month-end closing processes, including journals and verification checks to ensure the completeness of all payment transactions.
• Reconcile bank transactions.

• Maintain a thorough understanding of the chart of accounts and the general ledger structure.
• Creates and posts monthly recurring entries.
• Ensure that recurring entries are updated at appropriate trigger points.
• Create and post internal parties AP transactions.

• Maintain an accounts payable procedure manual as a backup guide.
• Assist with additional projects and tasks assigned by management.
• Ensure the confidentiality and security of financial information.
• Participate in educational opportunities to stay updated on job knowledge.
• Undertake special projects, representation, or duties as directed by the Finance Manager.

Qualification

• Bachelor’s degree in Accounting and Finance / ACCA.
• Proven experience in accounts payable or a similar role.
• Proficiency in financial software and ERP systems (e.g., SAP, Oracle, QuickBooks).
• Strong understanding of accounting principles and financial regulations.

Other Information

Other Competencies:

• Excellent organizational and analytical skills.
• Effective communication skills and ability to work collaboratively.
• Commitment to confidentiality and detail-oriented work.

Duty Hours:

• 45 hours per week, Monday to Friday from 8:30am to 5:30pm (1-hour lunch break).
• Flexibility to work outside of normal hours when required.

Location:

No.26, Bandar Puteri Jalan Puteri 4/2 Puchong, 47100 Selangor Malaysia.