Cost & Contract Manager

Position Title: Cost and Contract Manager

Reports To: Project Director / Senior Management

Job Purpose:

The Cost and Contract Manager will oversee the construction projects' entire contractual and financial management process, from pre-contract to post-contract and final account settlement. The role involves managing project costs, ensuring budgets are adhered to, and overseeing the procurement of construction materials and services while maintaining contractual integrity.

Key Responsibilities:

1. Pre-Contract Stage:

• Tendering and Estimation:
  • Manage the preparation of tenders, including bill of quantities, scope definition, and ensuring conformity to project specifications.
  • Conducted cost feasibility studies and cost estimates for project budgets.
  • Analyze and evaluate submitted tenders to provide detailed tender reports and recommendations for contractor selection.
  • Negotiate contract terms with contractors, suppliers, and consultants.
  • Liaise with the project team to establish the contract strategy and procurement schedule.
• Contract Documentation:
  • Ensure preparation and accuracy of contract documentation, including tender documents, bills of quantities, and contract conditions.
  • Review and finalize procurement plans and ensure compliance with tendering procedures and legal frameworks.
  • Work with project management and legal teams to draft, review, and finalize contracts, warranties, and bonds.

2. Post-Contract Stage:

• Cost Management:
  • Monitor and control project costs, including cost reporting, forecasting, and analysis of project expenditure.
  • Prepare monthly valuations and interim payment recommendations to contractors.
  • Conduct value engineering exercises to optimize project costs without compromising on quality.
  • Manage variations and change orders, ensuring proper documentation and agreement between the client and contractors.
• Contract Administration:
  • Administer contractual procedures, including claims management, extensions of time, and final accounts.
  • Provide contractual advice and support to project teams, ensuring timely and accurate dispute resolution.
  • Ensure compliance with all contract terms and conditions, safeguarding the company’s interests throughout the project lifecycle.
• Procurement Management:
  • Manage procurement of construction materials and services, ensuring quality, budget, and timelines are met.
  • Negotiate terms with suppliers and ensure timely delivery and compliance with project specifications.
  • Maintain relationships with key vendors and contractors, ensuring effective collaboration throughout the project.

3. Contract Close-Out:

• Ensure final accounts are agreed and settled on time.
• Prepare and present project cost reports, including any lessons learned for future projects.
• Coordinate with legal and project management teams to ensure all warranties, bonds, and guarantees are in place before project completion.

Basic Requirements:

• Degree in Quantity Surveying, Construction Management, or similar qualifications.
• Minimum of 10 years of relevant experience in building construction, with proven expertise in cost management, contract administration, and procurement.
• Strong knowledge of construction contracts (e.g., PAM, JKR, CIDB, FIDIC) and relevant legislation.
• Excellent negotiation, analytical, and communication skills.
• Proficiency in contract management software and MS Office applications.