SECRETARY - PERSONAL ASSISTANT

To provide and maintain full spectrum of secretarial and administration duties such as arranging meeting schedules, maintaining a proper filling system of documents arrangement of appointment, travel arrangement, etc.

· To arrange and coordinate internal and external business meetings and social events.

· Coordinate and communicate with hospital staff, patients, and external partners.

· Assist medical staff with administrative tasks, including scheduling, correspondence, and record-keeping.

· Acting as a first point of contact to handle daily incoming and outgoing communications, email notifications and instant messaging.

· Ensure effective time management to achieve a smooth flow of COO’s schedule.

· Work closely with internal departments and with all levels of department to achieve greater operational efficiency and to facilitate effective communication.

· Prepare & manage correspondences with internal & external parties for COO signature.

· Make summary of all documents and brief COO, to obtain COO’s signature.

· Maintain confidentiality of sensitive matters/ issues.

REQUIREMENTS

· Bachelor's degree in Business Administration, Secretarial Studies, or relevant field preferred.

· Minimum of 3-5 years of experience in a secretarial or administrative role, preferably in a healthcare or hospital setting.

· Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.

· Familiarity with medical terminology and hospital operations.

· Excellent organizational and time-management skills.

· Strong written and verbal communication skills.

· Ability to handle confidential information with discretion.

· Attention to detail and problem-solving skills.

· Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: RM5,000.00 - RM8,000.00 per month

Schedule:

• Day shift