HUMAN RESOURCES ASSISTANT

4.1 To report to Executive/Manager/HOD
4.2 Job vacancy
- To make sure all manpower requirement attach with manpower request form
- To post/advertise all job vacancy based on approved manpower request
- To select candidate to go for 1st interview
- To interview operator level/clerk
- To involve in negotiation for report duty staff
- To decide salary for operator level for approval in salary proposal
- To conduct orientation for new intake
- To make sure all document related send to payroll for registration
- To make sure new staff receive uniform
4.3 Transfer/Promote/Redesign
- To make sure request form fill in and forward to HOD to bring into meeting for approval
- To prepare salary proposal and employee status form
- To prepare letter based on approved proposal
4.4 Training
- To establish Internal and external training plan based on requirement Training Needs Analysis form
- To continuosly follow up trainer to conduct the training
- To make sure trainer fill up training form to extend/delay training if training not conducted within
the month
- To issue training request form for any external training requested
- To apply for claim on HRDF for external training
- To claim the cost of training after training paid and done
- To help in search for training suitable based on requirement
- To help monitor training evaluation conducted by trainer after 1 month training is conducted
- To make sure in-house training conducted in good condition
- Help in liase with external training provider for any document/information
- To prepare agreement for specific training required by the management and make sure agreement
pass to trainee before training conducted
4.5 Issuance of letter & memo / report
- To help in issue of numerous letter and memo and make sure all distributed
- Diciplinary letter - Domestic Inquiry memo and action letter
- Counselling letter - to conduct and issue counselling letter
- To draft official letter regards to any issue in HR for approval
- To help do weekly report to submit to HOD to be present in weekly meeting
- To update organization and
manpower status weekly

4.13 Staff Confirmation
- To issue list of confirmation staff based on date hire
- To issue performance appraisal to HOD before meeting
- To prepare personal file for interview (if any)
- To prepare staff for confirmation interview if necessary
4.14 Monitoring
- To monitor staff attendance at all department and info To Admin and HOD if any updates
- To update headcount board weekly and monthly basis
- To update bulletin board and information board on current news/information
- To post new latest memo and HR activity at bulletin board for all staff information
4.15 Foreign Worker
- To help in preparing document for Foreign workers renewal permit, fomema, new application, interview and etc.
- To help in liase with Foreign Worker agent on any matters related
- To make sure hostel inspection conducted (FW & local)
- To make sure hostel in good condition and equip with proper accomodation 'items and facilities. (FW & local)
- To make sure all passport kept in safe place
- To make sure staff health and medical concern ( critical case) under monitoring
- To liase with Admin on flight ticket arrangement for foreign workers to go back hometown before contract end/after contract end
- To issue memo to HOP/HOD list foreign workers to send back, cut off date working and salary
- To update Admin on latest list of foreign workers
- To liase with any government agencies/corporate for any issue arise such report case of
missing/run to police and embassy
- To take staff to the bank for any issue on card problem/pin number/other issue
- To highlight to the management for any issue arise
- To take staff to go to fomema check up at appointed clinic within specific time for renewal
- To report to local authorities for new intake of foreign worker (Jabatan Tenaga Kerja)

- Adhoc tasks

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,300.00 per month

Benefits:

• Free parking

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay
• Yearly bonus

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)