Payroll Administrator

Job Summary:

The Payroll Administrator will be responsible for managing and processing the company's payroll accurately and on time. This role requires a thorough understanding of payroll processes, tax regulations, and compliance standards. The ideal candidate will have excellent analytical skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Preference will be given to immediate starters or candidates with a short notice period.

Key Responsibilities:

1. Payroll Processing:

• Accurately process bi-weekly, semi-monthly, or monthly payroll for all employees with accuracy and timeliness
• Ensure all payroll transactions are processed efficiently and in compliance with company policies and legal requirements.
• Manage and maintain payroll records, including timesheets, deductions, benefits & earnings
• Manage employee benefits administration, including enrollment, changes, and claims processing.
• Reconcile payroll accounts and resolve any discrepancies.

2. Compliance and Reporting:

• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepare and submit payroll tax reports, statutory reports & other related documentation in accordance to Malaysia regulation requirements
• Stay updated on changes in Malaysia payroll laws and regulations.

3. Data Management:

• Maintain accurate employee records in the payroll system.
• Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Resolve payroll discrepancies by collecting and analyzing information.

4. Employee Support:

• Respond to payroll-related inquiries from employees and management.
• Provide information and support regarding payroll policies and procedures.
• Assist employees with understanding their paychecks, deductions, and benefits.

5. System Management:

• Utilize payroll software to process payroll and generate reports.
• Collaborate with IT and HR departments to ensure payroll system integrity and efficiency.
• Participate in system upgrades and testing.

6. Continuous Improvement:

• Identify areas for process improvement and implement solutions to enhance payroll operations.
• Develop and document payroll procedures and guidelines.
• Participate in payroll audits and implement recommendations.

Qualifications:

• Education: Bachelor’s degree in Human Resource, Finance, Business Administration, or a related field preferred.
• Experience: 3-4 years of experience in payroll administration.
• Technical Skills: Proficiency in payroll software and Microsoft Office Suite, particularly Excel.
• Knowledge: Strong understanding of Malaysia payroll principles, practices, and regulations.
• Internal
• Certifications: Certified Payroll Professional (CPP) designation is a plus.

Skills and Attributes:

• Excellent numerical and analytical skills.
• High level of accuracy and attention to detail.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Problem-solving skills and the ability to work under pressure.
• Ability to work independently and as part of a team.