Assistant Manager, Corporate Secretarial

Overview of the Position:

Responsible for ensuring compliance with Companies Act and responsible for all corporate secretarial related matters.

The role required to execute the below tasks and initiative:

• To provide in-house secretarial services in managing and administering secretarial practices and statutory requirements in compliance with Companies Act 2016 and other countries local act for all overseas entities.
• To exercise a comprehensive company secretarial duties and functions for a group of companies.
• To prepare and attend to various corporate documents, statutory forms and legal documents.
• To ensure proper maintenance of statutory records and submission of statutory returns.
• Oversee the Company’s corporate governance framework, ensuring compliance with relevant laws and regulations.
• Implementing corporate governance best practices.
• Advise Board of Directors and Senior Management on governance issues, company policies, and legal compliance.
• To coordinate and support other departments in special assignments and corporate exercise.
• Deal and liaise with external auditors during audit review.
• Deal and liaise with external company secretaries/lawyers and corporate services provider for overseas legal entities on corporate documents and secretarial matters.
• Dealing with Bankers, discuss and negotiate the Term and Conditions of the Banking Facilities.
• Ensure all agreements and contracts comply with the relevant laws and regulations, including but not limit to international trade laws.
• Collaborate with internal stakeholders and external partners to facilitate smooth execution of agreements and contracts.
• Track and manage the performance of agreements, addressing any issues or disputes that arise.
• Ensure compliance with Direct Selling Act and Direct Selling Association Regulations in Malaysia and relevant countries.
• Attends other's ad-hoc assignments as and when required.

To be successful in this role, we are expecting the below:

• Bachelor's Degree or Professional Qualification in Business Administration/ Management/ Secretarial or equivalent.
• At least 4-5 years of related working experience in a corporate secretarial role.
• Proficient in both written and verbal in Malay, English and Mandarin as this role needs to communicate with stakeholders who speak and write and Mandarin.
• Strong execution and organizational skills.
• Ability to anticipate and resolve issues with diplomacy.
• Proactive and excellent communication skills.
• Work location: Bukit Jalil (Nearby Pavilion Bukit Jalil)