Warehouse Administrator

Job Summary:

The Warehouse Administrator is responsible for overseeing the day-to-day administrative tasks within the warehouse, including managing inventory records, processing shipments, coordinating logistics, and maintaining warehouse data. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with warehouse staff and other departments to ensure efficient warehouse operations.

Key Responsibilities:

• Inventory Management:
  • Maintain accurate and up-to-date inventory records in the warehouse management system.
  • Track incoming and outgoing shipments, ensuring proper documentation and system updates.
  • Perform regular stock audits and reconcile discrepancies.
  • Assist in managing stock levels and coordinating reordering of supplies when necessary.
• Order Processing:
  • Process and prepare orders for shipment, including picking, packing, and shipping documentation.
  • Ensure accurate labeling and packaging of products for delivery.
  • Coordinate with the logistics team to schedule shipments and deliveries.
• Documentation & Reporting:
  • Manage and file all shipping and receiving documents, including bills of lading, invoices, and delivery notes.
  • Prepare daily, weekly, and monthly reports on warehouse activities, inventory levels, and shipping performance.
  • Assist with data entry and maintain accurate records of warehouse transactions.
• Communication & Coordination:
  • Liaise with suppliers, customers, and carriers to ensure timely delivery and receipt of goods.
  • Coordinate with internal departments (e.g., purchasing, sales, and finance) to ensure smooth order fulfillment.
  • Communicate any delays, issues, or concerns to the appropriate teams and follow up on resolution.
• System Management:
  • Use warehouse management software (WMS) and other inventory control systems to track and update inventory data.
  • Troubleshoot system issues and assist in maintaining software integrity.
• General Administrative Support:
  • Answer and direct phone calls, emails, and other inquiries related to warehouse operations.
  • Assist with scheduling and coordinating staff activities, including meetings, training, and performance reviews.
  • Maintain and update warehouse administrative procedures and ensure compliance with company policies.