Document Controller (Manufacturing)

Company Description

K-Plastics Industries Sdn Bhd is a plastics company located in Nilai, Malaysia, and is a subsidiary of Dynapack Asia. Dynapack Asia has 10 companies under its portfolio, with 20 manufacturing plants across 5 countries, serving customers across Asia. K-Plastics Industries is the headquarter for the Group's operation in Malaysia. The company provides plastics solutions to a wide variety of segments including consumer packaging, components, and industrial packaging. Dynapack Asia aims to become the leading and preferred plastic and packaging company in Asia, and focuses on Market Leadership, People Excellence, Product & Service Excellence and Operational Excellence.

Role Description

This is a full-time on-site role located in Nilai for Document Controller at K-Plastics Industries Sdn Bhd. This role will manage and control the organization's document processes in compliance with ISO standards, ensuring accuracy, confidentiality, and continuous improvement while supporting administrative tasks and conducting audits. Train staff, produce progress reports, and implement continual improvements to document control procedures.

If you have strong computer skills, auditing qualifications, excellent communication abilities, and ISO 9001/14001 training, apply now!

Responsibilities

• Distribute updated documents and dispose obsolete documents.
• Provide the administrative works to superior.
• Control all documented information according to ISO 9001 Quality Management System requirements.
• Performing any other duties assigned from time to time.
• Managing the organization's document processes, including creating templates, filing documents, and ensuring they are stored properly.
• Reviewing and maintaining the accuracy of documents and making edits to ensure they are up to date.
• Distributing documents to project team members and stakeholders and liaising with them to ensure documents meet requirements.
• Maintaining confidentiality around sensitive documentation.
• Producing reports on document progress for senior managers.
• Conducting regular document audits.
• Monitoring the document lifecycle from creation to archival.
• Performing quality checks on incoming documents to ensure accuracy and compliance.
• Updating document control procedures for continual improvement.
• Training document specialists and other employees on document systems.
• System Audit – Prepare Audit schedule and follow up with external auditor on agreed audit date.
• Prepare and ensure quotation and PO is raised and payment is made.
• Follow up audit closure of NCR if any.
• Preparation of data collection for Management Review.
• Performing any other duties assigned from time to time

Qualifications

• Minimum Sijil Pelajaran Malaysia Certificate/ Diploma or Degree in Business or minimum 2 years working experiences in Document Management, or relevant certifications in document control.
• Strong computer skills in MS Word/ Excel, Power Points and PDF editing software.
• Qualified auditor or poses auditing skill is highly preferred.
• Excellent interpersonal and communication skill is essential.
• Ability to coordinate and manage time effectively.
• Trained on latest ISO 9001 and ISO 14001 standard