BUYER / ASSISTANT BUYER

JOB DESCRIPTION
Source, Select & Coordinate Product Buy
• To attend all buy trips when required
• Logging Product during buy
• Place & Coordinate Order
• To Manage POs and follow shipment status
• Prepare Report on Buy for upload to POS System (eg product details, profit margin, pricing, quantity)
• Distribution of Product (determining which product and quantity to be sent to stores)

Correspond with Supplier
• Initial Buy
• Price Negotiation
• Quality Check
• Build, Maintain & Manage supplier relationship
• Product follow Up
• Delivery (on-time; follow up)
• Payment Correspondent
• Re-order - To instruct special order/replenishment where required.

Correspond with Forwarder
• Check on Cargo and Delivery
• Ensuring products are delivered on time and address invoice issues
Administration, Sales Target and Reporting
• Prepare reports and updates and when required
• Support purchasing needs
• Communicate any supply problems which may impact business operations
• Annual Sales Target - to analyze Annual Sales Target and how to achieve it
• Reporting and Analysis
• Generate and analyze Weekly/Monthly Sales Reporting
• Generate and analyze Category Sales Reporting
• Generate and analyze Sell-Through & Profit Reporting
• Other Reports and Updates when required
• Generate and Check Stock & Group Stock Balances
• Sales Plan - Monthly and Annual update and proposal to management for areas for improvement
(Eg Sales/Inventory Management, Product/Price/Inventory issues which needed to be resolved)
• Replenishment & Auditing
• Assistance and Analysis of Replenishment from Shop Level to Restocking
• Support on a shop level (Visitation and Auditing) making sure all products are stocked as necessary
• To periodically visit shops for ensure Product display is in place
• To coordinate consolidation of stocks as and when required
• Merchandising of Product
• To help, plan, schedule and guide merchandising of product on a new stores
• To help, plan, schedule and guide merchandising of product for a new category of product or series of product launch
• To consult on product use during merchandising (eg to give visual guide on how to use product for Shop Product Description Signage)
• To assist in sourcing for display materials/props for product launch when required
• Any other ad-hoc task assigned.

Requirements:
Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma,
Bachelor’s Degree, Post Graduate Diploma, Professional Degree or equivalent.
2 - 5 years buying experience in a related field
Buying experience such as Fashion, Beauty & Toys will be added advantage
Strong problem-solving skills.
Possess own transport and willing to travel.
Willing to work extra hours and on public holidays.
Must be self-motivated, independent, proactive, good interpersonal skill, able to multitask and work under pressure.
Possess good communication skill, negotiation skill, updated with market trend, leadership, display and merchandising skill
MS Office, Open Office or Google Sheets, Docs & Slides,
Must speak and write Mandarin, Bahasa Malaysia and English