Intern, Services Coordinator (Admin)

Salary undisclosed

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Position Responsibilities

Quotation process:
Assist to prepare and review maintenance service quotations with their superior
PO creation:
Generate Purchase Orders (POs) for approved maintenance services and inventory needs.
Ensure POs are issued accurately and in a timely manner, in line with company procedures.
Manage In and Out Inventory:
Oversee and manage the inventory of maintenance supplies and equipment.
Track inventory levels to ensure sufficient stock is available for ongoing maintenance activities.
Implement effective stock management to prevent overstocking or shortages.
Receiving:
Coordinate the receiving of goods and materials.
Ensure all received items meet quality standards and match the purchase order.

Secondary Roles Which Supports The Primary Roles Above

To maintain good relationships with contractors and service providers
Advocating for adequate, timely, and cost-effective services and responding to any issues that occur during the delivery of services.
Monitoring the services being provided and staying up to date on any services for outlets
Any other assigned duties and responsibilities from time to time

Job Authorities

To represent Maintenance team to raise Purchase Requisition to Finance department
To represent Maintenance team in liaising with external technicians, contractors, and vendors

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Qualifications & Experience

Enrolled in or recently completed Diploma in Business Administration, or other related disciplines
Proven experience in maintenance coordination or a similar role.
Strong organizational and multitasking skills.
Proficiency in inventory management systems and Microsoft Office Suite.
Good communication and negotiation skills for interacting with vendors and stakeholders.
Familiarity with budgeting and cost tracking is an advantage.
Team player with strong collaboration skills.
Excellent presentation, communication, problem-solving, interpersonal, and time-management skills
A valuable team player and able to work independently.
Computer literate with good command of both written and spoken English and Malaysia
Confident, proactive, able to work under pressure and meet tight deadlines.