Admin Executive - Purchasing

We are a Medical Supplies company base in Taman Melawati, Kuala Lumpur.
A Purchasing Admin Executive is responsible for handling administrative tasks related to the procurement process within a company. This role ensuring smooth, efficient, and compliant procurement operations. The specific duties requires knowledge on Eperolehan and SQL system. The responsibilities include the following:

1. Purchase Orders (PO) Processing
- Creating, reviewing, and processing purchase orders for products and services.
- Ensuring all necessary approvals are obtained before issuing purchase orders.
- Monitoring the status of POs and updating relevant stakeholders on any changes or delays.
2. Supplier Management
- Maintaining relationships with suppliers and vendors, including communication, negotiations, and troubleshooting issues.
- Managing a database of approved suppliers and regularly updating it with new information.
- Coordinating with suppliers to track deliveries and ensure timely receipt of goods.
- Custom clearance documentations issues
3. Procurement Support
- Purchasing of goods and services needed by the organization to fulfill orders
- Ensuring that purchasing requests are in line with company requirements and policies.
4. Inventory Management
- Monitoring stock levels and coordinating with the warehouse or inventory management team to ensure optimal stock levels are maintained.
- Processing inventory requests and ensuring timely reordering of stock when necessary.
- Keeping accurate records of inventory movements, purchases, and consumption.
5. Documentation and Record Keeping
- Maintaining accurate records of purchases, deliveries, invoices, and contracts.
- Ensuring all purchasing-related documents are properly filed and accessible for audits or reviews.
- Verifying the accuracy of invoices against purchase orders and delivery notes.
6. Communication and Coordination
- Liaising with internal departments (sales, finance, operations, warehouse) to ensure smooth procurement processes.
- Coordinating with finance for payment processing and resolving any discrepancies related to invoices or purchase orders.
- Handling inquiries from internal teams regarding procurement status and order tracking.
7. Problem-Solving
- Resolving any issues related to order discrepancies, returns, or supplier non-compliance.
8. Ad Hoc Administrative Duties
- Performing additional administrative tasks as required by the purchasing or finance department.
- Assisting with the preparation of (tenders) contracts and legal agreements related to procurement.
Kindly send us an email of your resumes at For any inquiry, call Pn.Aishah at .
Eperolehan and SQL system knowledge is an advantage.