Personal Assistant (PA)

Responsibilities:

• Schedule Management: Managing calendar, arranging appointments, meetings, and conferences, ensuring that there is no scheduling conflict.
• Correspondence Management: Handling the emails, letters, and other forms of communication, preparing responses, and taking care of the email inbox.
• Travel Arrangements: Coordinating and arranging travel arrangements, including flights, hotels, ground transportation, and visas. Must be responsive during the weekend for urgent matters only.
• Office Management: Managing the office, including maintaining files, supplies, and equipment, ensuring that the office is organized and running efficiently.
• Meeting Preparation: Preparing agendas, taking meeting minutes, and ensuring that all relevant materials are prepared in advance of meetings.
• Data Management: Maintaining accurate and up-to-date records, databases, and other information management systems.
• Event Planning: Coordinating and organizing events, such as conferences, seminars, and workshops.
• Communication: Acting as a liaison with other staff, departments, directors, and external stakeholders. • Budget Management: Managing the budget, tracking expenses, and ensuring that financial reports are accurate and up-to-date.
• Human Resource Management: Assisting with human resource functions, such as recruiting, onboarding, and training new staff members.
• Confidentiality: Maintaining confidentiality and discretion at all times, as you may have access to sensitive information. Include govt body registration and etc
• Association: Managing the meeting and documentation needed as per request by the President
• Personal: Managing the personal matter requested President
• Various ad hoc request

Requirements:
- 1-3 years of recruitment experience.
- Excellent English, Bahasa Malaysia and Mandarin skills (writing, reading and speaking)
- Strong interpersonal and time management skills.

Interested applicants kindly send your updated resume to [email protected]

Job Type: Full-time

Pay: RM3,800.00 - RM4,500.00 per month

Benefits:

• Flexible schedule
• Free parking
• Health insurance
• Meal provided
• Opportunities for promotion
• Professional development

Application Question(s):

• Please state your expected salary. Candidates who did not provide answers to screening questions will be rejected.

Experience:

• Personal Assistants: 1 year (Preferred)

Language:

• Mandarin (Required)

Expected Start Date: 12/01/2024