Admin Officer

SCOPE OF ROLE:

We are seeking a highly organized and meticulous individual to join our fast-paced culinary team as Culinary Admin Officer. You will be responsible for providing administrative and analytical support to ensure the smooth operation of our operations in multiple countries.

RESPONSIBILITIES:

Data Analysis:

• Analyze F&B cost reports, sales trends, and hygiene trackers to identify trends and opportunities for improvement.
• Prepare and present monthly dashboards on Performance indicators – wastages, procurement, social media scores.

• Administration & Operations:

1. Maintain and update the culinary intranet, manuals, and roadmaps.
2. Consolidate and report weekly revenue and cost trackers analysis for F&B activities.
3. Should be a pro with Microsoft 365, automation tools, ERP.
4. Assist Culinary team with business travel arrangements.
5. Coordinate with country culinary teams for festive promotions and materials.
6. Assist with special projects and ad-hoc tasks as assigned.
7. Assist in the development of collateral for Marketing purposes.

• Project Management:

1. Manage records, filing, and project trackers.
2. Maintain task trackers for different steps in project management.
3. Collaborate with internal and external departments on timelines and submissions.
4. Assist with RFP preparation and presentations.
5. Knowledge of AutoCAD is plus.

JOB REQUIREMENTS:-

• Bachelor’s degree in Business Administration.
• Proven experience in a fast-paced administrative role.
• Strong analytical and critical thinking skills.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite, automation tools, and data analysis software.
• Ability to work independently and as part of a team.
• Excellent communication and people skills.
• Hospitality experience is desired.
• Past administrative and secretarial experience would be an added value.
• Have the experience of collaborating with a team of international colleagues from various backgrounds.
• Diploma or degree holder in Food and Beverage related discipline.
• Strong level of proficiency in Microsoft Office, Outlook, PowerPoint, Photoshop, MS applications, etc.
• Able to perform all duties and responsibilities as assigned in a timely and efficient manner.
• Excellent administrative skills with the ability to manage multiple tasks and deliver quality work.