Personal assistant
Salary undisclosed
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Responsibilities:
- Calendar and Appointment Management: Organize and manage the RGM's calendar, scheduling appointments, and coordinating meetings both internally and externally. Ensure efficient time management and prioritize tasks accordingly.
- Travel Arrangements: Handle all aspects of travel arrangements for the RGM including flight bookings, hotel accommodations, and visa applications. Ensure seamless logistics for business trips.
- Document Screening: Screen all documents before presenting them to the RGM for approval. Maintain accuracy and confidentiality in handling sensitive information.
- Communication Management: Act as the first point of contact for the RGM, managing daily incoming and outgoing communications including emails and instant messages. Provide timely responses and relay messages effectively.
- Support in Corporate Activities: Assist the RGM in various corporate and business-related activities, projects, and initiatives. This may involve record-keeping, coordination, scheduling, liaison, research, and analysis as needed.
- Liaison with Department Heads: Coordinate with departmental Heads of Departments (HODs) for report submissions and other collaborative efforts. Facilitate communication between different departments as necessary.
- Monthly/Annual reports: Compile reports from different departments, ensure the accuracy of the information, and translate them into Traditional Chinese words.
- Fast-Paced Environment: Adapt to and thrive in a fast-paced work environment, managing multiple tasks simultaneously while maintaining a high degree of confidentiality and professionalism.
- Events and Special Projects: Assist in organizing events and special projects as required by the RGM. Provide logistical support and ensure successful execution of such initiatives.
- Task Assistance: Support the RGM by undertaking any additional tasks or assignments delegated by them, demonstrating flexibility and willingness to contribute to organizational goals.
Requirements:
- Candidate must possess business administration, secretarial or equivalent education.
- Candidate must have 3 years and above work experience.
- Required language: English, Malay and Mandarin. Mandarin will be added advantage.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive information discreetly.
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