Personal assistant

Responsibilities:

• Calendar and Appointment Management: Organize and manage the RGM's calendar, scheduling appointments, and coordinating meetings both internally and externally. Ensure efficient time management and prioritize tasks accordingly.
• Travel Arrangements: Handle all aspects of travel arrangements for the RGM including flight bookings, hotel accommodations, and visa applications. Ensure seamless logistics for business trips.
• Document Screening: Screen all documents before presenting them to the RGM for approval. Maintain accuracy and confidentiality in handling sensitive information.
• Communication Management: Act as the first point of contact for the RGM, managing daily incoming and outgoing communications including emails and instant messages. Provide timely responses and relay messages effectively.
• Support in Corporate Activities: Assist the RGM in various corporate and business-related activities, projects, and initiatives. This may involve record-keeping, coordination, scheduling, liaison, research, and analysis as needed.
• Liaison with Department Heads: Coordinate with departmental Heads of Departments (HODs) for report submissions and other collaborative efforts. Facilitate communication between different departments as necessary.
• Monthly/Annual reports: Compile reports from different departments, ensure the accuracy of the information, and translate them into Traditional Chinese words.
• Fast-Paced Environment: Adapt to and thrive in a fast-paced work environment, managing multiple tasks simultaneously while maintaining a high degree of confidentiality and professionalism.
• Events and Special Projects: Assist in organizing events and special projects as required by the RGM. Provide logistical support and ensure successful execution of such initiatives.
• Task Assistance: Support the RGM by undertaking any additional tasks or assignments delegated by them, demonstrating flexibility and willingness to contribute to organizational goals.

Requirements:

• Candidate must possess business administration, secretarial or equivalent education.
• Candidate must have 3 years and above work experience.
• Required language: English, Malay and Mandarin. Mandarin will be added advantage.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information discreetly.