HR and Admin Executive

Responsibilities and Duties

• Human Resources Management:

• Manage and oversee all HR functions within the organization.
• Develop and implement HR policies and procedures to ensure compliance and effective operations.
• Support strategic HR planning initiatives and collaborate with management.
• Manage end-to-end recruitment processes, including job postings, resume screening, interviewing, and onboarding.
• Ensure a positive candidate experience and effective onboarding for new hires.
• Maintain accurate and up-to-date employee records, including personal information, attendance, leaves, and performance evaluations.
• Ensure confidentiality and compliance with data protection regulations.
• Administer employee benefits programs and ensure compliance with legal requirements.
• Assist employees with inquiries related to benefits and manage benefits enrolment processes.
• Coordinate payroll activities to ensure accurate and timely processing of salaries, bonuses, and other compensation-related matters.
• Verify payroll inputs and address any discrepancies promptly.
• Handle employee relations matters, including grievances, conflicts, and disciplinary actions.
• Foster a positive work environment and promote employee engagement initiatives.

• Administrative and Office Management:

• Provide administrative support to senior management and other departments as needed.
• Handle inquiries, requests, and escalate issues to appropriate parties.
• Manage day-to-day office operations to ensure smooth functioning.
• Manage office facilities, equipment, and procurement of supplies.
• Handle facility management and ensure a safe working environment.
• Greet and welcome visitors, ascertain the purpose of their visit, and direct them appropriately.
• Maintain and update administrative systems and databases.
• Organize and maintain documents and records with accuracy and confidentiality.
• Input information, data, and records into databases.
• Support HR with administrative tasks, including employee onboarding, documentation, and record-keeping.
• Assist in organizing company events and meetings.
• Manage office area to ensure cleanliness and organization.
• Handle office administration tasks, including correspondence, scheduling, and record-keeping.
• Undertaking any ad-hoc tasks or instructions from immediate superiors or management.