Personal Assistant

Job Title: Personal Assistant (with Accounting/Legal Background)

Salary: RM10,000 / month

Working Location: Muar, Johor

Job Descriptions:

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for senior executives.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare meeting agendas, take minutes, and distribute them as required.
• Organize and maintain filing systems for legal or financial documents.

Document Management:

• Draft, proofread, and format legal documents, contracts, financial reports, and correspondence.
• Assist in preparing and reviewing legal or financial documents for accuracy and compliance.
• Maintain records of invoices, receipts, contracts, and other confidential documents.

Financial/Legal Assistance:

• Perform basic bookkeeping tasks, including tracking expenses, processing invoices, and preparing expense reports.
• Assist in financial reporting, budget preparation, and monitoring expenses.
• Conduct legal research and gather information on relevant laws, regulations, or financial policies.
• Help with the preparation of legal documentation, filings, and case summaries.

Project Coordination:

• Coordinate projects and assignments, ensuring deadlines are met.
• Liaise with internal departments and external clients on behalf of the executive or partner.
• Track project timelines, document progress, and communicate updates.

Client and Stakeholder Liaison:

• Act as the point of contact for clients, partners, or other stakeholders.
• Organize and manage travel arrangements, including booking flights, accommodations, and transportation.
• Prepare itineraries and ensure travel-related documents are up to date.

Confidentiality and Compliance:

• Handle sensitive information with the utmost discretion and confidentiality.
• Ensure all financial and legal documents are compliant with relevant regulations.

Job Requirements:

• Educational Background: A degree or diploma in Accounting, Legal Studies, Law, or a related field.
• Experience: Previous experience in a PA role, preferably in a legal, accounting, or corporate environment.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Basic understanding of legal or financial terminology.

Preferred Qualifications:

• Knowledge of local and international accounting or legal standards.
• Experience with case management systems, legal research tools, or financial reporting software.
• Familiarity with compliance procedures in the legal or financial industry.

This role suits someone who is detail-oriented, capable of handling multiple tasks, and can work effectively under pressure while maintaining confidentiality.