Purchasing Executive

Purchasing

• Oversee and ensure the effective implementation of the purchasing system so that the continuous supply of quality goods and services.
• Ensure the timely preparation of purchase orders so that all approved purchase requests can be ordered, and the goods delivered by the suppliers on the date needed.
• Coordinate and liaise with the Operation team on matters relating to quality and reliability of delivery with respect to current and potential suppliers.
• Inform responsible person and management on any price differences / fluctuations.
• Partake in negotiation on the delivery, payment, and quality terms with suppliers.

Cost Controlling

• All Purchasing Orders to be issued on time to minimize backlog and disruption to operations.
• Regular contact and exchange of information with Operation on matters around costs and inventory management.
• Deal with any variances and carry out investigation together with operation and do adjustment due to stock receiving variance as necessary.
• Carry out regular checks on costing to align with changes in Market List pricing.
• Be vigilant in spotting duplicate orders or sudden changes in consumption pattern to prevent overstocking.

Receiving / Storekeeper

• Check deliveries against orders, invoices, manifests, and other documents to verify correctness.
• Record and report any overages, shortages, and discrepancies.
• Liaise with operation team to rectify problems with deliveries.
• Record and reject damaged items.
• Responsible in process returns of damaged items.
• Prepare and keep records up to date of good received.

• Language: Bahasa (must), English (must), Mandarin (preferred).
• Education: Possesses Diploma/Degree. Study in business administration preferred.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel). Accounting software SQL experience preferred.
• At least 2-3 years experience as in buyer/purchasing role.

• Year end bonus.
• Long break during school holiday.
• Semi formal environment.