Front Desk Receptionist

Job Description:

• Greet and assist visitors, clients, and employees with a professional, friendly demeanor.
• Manage incoming phone calls using a multi-line phone system and take messages when necessary.
• Handle incoming and outgoing mail and courier services.
• Assist with document preparation, filing, and data entry for various departments.
• Offer refreshments and ensure visitors' comfort during their visit.
• Monitor and maintain inventory of office supplies in coordination with the admin team.
• Support the planning and execution of company events.
• Coordinate with cleaning staff and vendors for routine and emergency maintenance.
• Assist HR in attendance tracking (e.g., lateness, absenteeism).
• Maintain a tidy and organized reception area and common spaces.

Job Requirement:

• Diploma / Bachelor Degree in related field
• Previous experience in a receptionist, front desk, or administrative support role is preferred.
• Proficiency in using a multi-line phone system and basic office equipment.
• Strong verbal communication and interpersonal skills with a friendly and professional demeanor.
• Basic computer skills, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
• Good organizational skills with attention to detail, especially for document handling and data entry.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Capable of handling sensitive information with discretion and confidentiality.
• Team-oriented with the flexibility to support various departments as needed.
• Ability to maintain a neat and welcoming reception area at all times.