Team Manager - Purchasing

Overall Job Purpose

This role leads a team of dedicated resources that deliver day-to-day purchasing operations to all business divisions across the globe, through established efficient and user-friendly purchasing processes and systems that provide spend transparency and help control costs. We deliver purchasing services through the Purchasing Service Centers from requisition to purchase order based on state of the art e-purchasing tools including both user support.

Scope & Portfolio
• Provide leadership to a mix of team both regional initiatives related to regional purchasing teams
• Manage, roll out and execute the new processes while ensuring compliance with global, regional and local procedures and policies
• Establish and manage quality and cost control
• Reporting and monitoring overall performance and KPIs post implementation of new initiatives
• Build good foundations with internal stakeholders and perform periodic feedback
• Applies legal frameworks to complex procurement and contracting activities
• Balances risk of non-compliance and efficiency in relation to the new initiatives
• Understood DPDHL / divisional / procurement strategies
• Possess industry and market specific knowledge across a few categories
• Handle escalation according to pre-set matrix communications tool.

Key Tasks
• Drives (execute) tactical purchasing process (non-catalogue requisitions), and ensure day-to-day / admin support (request and analyse competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
• Manage, supervise and ensure efficient purchase-to-pay-process for the sub-region / country e.g.:

• Placement of purchase orders
• Ordering of requested goods / services
• Status monitoring
• Quality check of goods / services
• Supplier Performance
• Continuous Process Improvement
• Lead and conduct BRM for the countries being handled
• Ensure e-purchasing system maintenance: Master data, e-catalogue content · Ensure maintenance of authorisation signatures
• Major involvement in KPIs set-up and monitoring achievement for the team

Stakeholders

- Establish close contact with business units and categories to ensure actual and future knowledge of internal demand and service quality
- Ensure internal customer satisfaction through regular validation and implementation of improvement
- Ensure successful cooperation between region / country and sourcing community

Management Responsibility
- Build the right purchasing team; lead, manage and develop the team