Real Estate and Leasing Executive

Job Purpose

The Real Estate and Leasing Executive is responsible for managing and overseeing the company’s real estate portfolio, including leasing activities, tenancy negotiations, and lease renewals. This role supports the strategic expansion and optimization of the company’s real estate assets, ensuring efficient and cost-effective property management across Malaysia.

Key Responsibilities

1) Lease Management

• Manage the end-to-end lease administration process, including lease documentation, renewals, and terminations.
• Review and negotiate lease agreements to secure favourable terms that align with the company’s objectives.
• Track key dates for renewals, rent escalations, and lease expirations, ensuring compliance with lease obligations.

2) Property Acquisition and Expansion

• Support in identifying and evaluating new property sites based on company growth strategies.
• Conduct due diligence on prospective properties, including market analysis, cost estimates, and risk assessment.
• Assist in negotiations with landlords, property developers, and agents to secure optimal rental or acquisition terms.

2) Dealing with Local Authorities

• Manage the application, renewal, and compliance processes for relevant licenses required by local authorities.
• Establish relationships with local governmental bodies to streamline licensing and regulatory approvals.
• Ensure timely submission of required documentation for licenses, permits, and other regulatory requirements.

3) Tenant Relations and Communication

• Act as a liaison between the company, landlords, and tenants, ensuring clear communication and a positive relationship.
• Address tenant inquiries and resolve issues related to property maintenance, lease terms, and compliance.
• Coordinate with internal departments to align property decisions with operational needs.

4) Financial Planning and Budgeting

• Prepare and manage annual budgets for property leases, rentals, and maintenance.
• Monitor monthly rental payments and analyze expenditure to identify cost-saving opportunities.
• Assist in financial reporting by providing accurate and timely property-related financial data.

5) Market Analysis and Reporting

• Conduct regular market research to stay updated on real estate trends, pricing, and competitor properties.
• Prepare reports and recommendations on potential property investments, lease renegotiations, and cost optimizations.
• Maintain accurate records and reports on the company’s real estate portfolio.

6) Compliance and Documentation

• Ensure all leasing activities comply with local real estate laws and regulations.
• Maintain organized records of lease agreements, permits, and property-related documents.
• Coordinate with legal advisors on contract reviews and regulatory matters.

Key Requirements

• Bachelor’s degree in Real Estate, Business Administration, Finance, or related field.
• Minimum of 2-3 years in real estate management, leasing, or property management.
• Willingness to travel frequently across Malaysia to manage properties in various regions, including Peninsular Malaysia, Sabah, and Sarawak.
• Ability to start immediately would be an advantage.
• Strong negotiation and communication skills.
• Excellent analytical skills with an understanding of real estate financials.
• Knowledge of property laws, leasing regulations, and market trends.
• Proficiency in MS Office (Excel, Word, PowerPoint); experience with lease management software is a plus.