Administrative Assistant

Job Title: Administrative Assistant

Location: One City, Subang Jaya
Salary: RM1,600 – RM2,000 (For SPM Level)

Company Overview:
We are an expanding electrical construction company, committed to providing quality solutions and services. To support our growing operations, we are seeking a dedicated Administrative Assistant to join our team and help maintain smooth office operations.

Job Description:
The Administrative Assistant will be responsible for handling various administrative tasks to support the office and project teams. The ideal candidate will be detail-oriented, organized, and able to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Manage office documentation, including filing, organizing contracts, and project records.
• Handle the vendor registration process, ensuring timely submission and compliance with company requirements.
• Prepare official letters, memos, and other general correspondence as needed.
• Monitor and manage the general company email inbox, ensuring important emails are flagged and promptly forwarded to the appropriate person in charge (PIC).
• Arrange interviews for potential hires and internship candidates, coordinating with relevant team members.
• Monitor and keep track of certificates nearing expiration, alert relevant personnel, and ensure timely renewal.
• Perform general administrative tasks and support the team with ad hoc tasks as required.
• Order and manage office supplies, liaising with vendors and service providers.
• Assist with invoicing, payment tracking, and other basic financial tasks as needed.

Requirements:

• Minimum qualification of SPM.
• Fresh Graduates are welcome to apply
• Proven experience in an administrative role, preferably within the construction or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and organizational skills.
• Ability to prioritize tasks, multitask, and work independently in a fast-paced environment.
• High attention to detail, especially in handling emails, correspondence, vendor registration, and certificate renewals.

Benefits:

• Salary range RM1,600 – RM2,000, based on qualifications and experience.
• Medical coverage for all staff.
• Annual leave and time off.
• Company trip once a year.
• Opportunity to work in a growing industry.
• Professional development and career growth opportunities.
• Supportive and collaborative work environment.