Assistant, Corporate Secretarial Services
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It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.
We have an exciting opportunity for you to join our team as Assistant, Corporate Secretarial , based in our Vistra, Johor Bahru, Malaysia. Reporting to the Team Lead/Manager, this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial department and its’ growth.
Key responsibilities:
- Execute and handle a full range of corporate secretarial tasks, services and matters for international clients, including company incorporation in different jurisdictions in the Tricor’s corporate secretarial systems such as the View Point (“VP”) and/or other Tricor’s authorised designated systems.
- Execute statutory compliance duties, including preparing prescribed returns and forms for filing, updating and maintenance of corporate secretarial files and records. Provide administrative support to Business Unit (“BU”) team such as data entry, data updating, data storing and filing as well as other administrative duties in the VP.
- Properly update all client documents/records in the statutory files and records with proper housekeeping in designated clients’ document folders/files in the VP.
- Acknowledge receipt of client’s requests/queries/correspondences within 1 business day and follow-up for information and/or source documents within 2 business days.
- Apply best practices in corporate governance and compliance alongwith statutory/regulatory requirements.
- Assist / Perform any other tasks as and when assigned by the Superiors and/or the Management.
- Strictly adhere to internal policies and Standard Operating Procedures.
Key requirements:
- Possess good communications, analytical and problem-solving skills.
- Good command of both spoken and written English. Proficiency in Mandarin is an advantage.
- Familiar with Companies Acts and filings of statutory forms.
- Computer literate in MS Office.
- Able to work independently and is a good team player.
- Good interpersonal skills and ability to work well with team members.
- Able to work under pressure and meet submission deadlines with minimal supervision and guidance.
- Able to identify and demonstrate clear comprehension of clients’ and organizational needs.
- Confident in facing issues and/or resolving issues/challenges.
- Good time management.
- Fresh graduate or those with 1 - 5 years of relevant working experience would be an advantage.
- Basic knowledge of listing rules and local governance and practices would be an advantage.
- Experience with ViewPoint 7.4 preferred.
- Bachelor’s Degree in related discipline e.g. Corporate Administration, Corporate Governance, Business Administration, etc.
- Part ICSA qualification / Graduate of ICSA preferred.
Company Benefits:
- Opportunity for career advancement and regional working exposure
- Training and development
- Hybrid working arrangement
- Medical, dental, optical coverage
- Study leave and professional membership coverage
If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!
