Building Manager cum Personal Assistant

Job description Building Management: Act as the primary point of contact for internal tenants and address their concerns or issues. Manage tenant requests, complaints, and maintenance tickets, ensuring timely and effective resolution. Facilitate communication between tenants and external service providers when necessary. Schedule and supervise internal maintenance and repair work, ensuring quality and adherence to standards. Conduct regular inspections of building systems (e.g., lighting, HVAC, plumbing) and facilities to ensure they are in good condition. Oversee the cleanliness and organization of common areas and internal spaces. Maintain accurate records of maintenance requests, tenant interactions, and building operations. Prepare internal reports on building status, maintenance activities, and tenant satisfaction. Manage inventory of supplies and equipment needed for internal operations. Ensure internal operations comply with relevant regulations and safety standards. Develop and enforce internal safety procedures and protocols. Handle emergency situations, coordinate with internal staff, and ensure a safe working environment. Manage relationships with internal service providers and contractors. Coordinate internal services, such as cleaning and maintenance, to ensure they meet the building’s needs. Oversee and manage internal projects related to building improvements or renovations. Collaborate with other departments or teams to implement internal changes or upgrades. Personal Assistance: Provide administrative support to senior management, including scheduling meetings and managing calendars. Prepare reports, presentations, and correspondence as needed. Organize travel arrangements and itineraries for the executive team. Handle confidential information with discretion and professionalism. Assist with special projects and tasks as assigned by management. Requirements: Bachelor’s degree in management, business administration, or a related field (preferred). Proven experience in building management or facilities management. Strong administrative skills, with prior experience as a personal assistant or in a similar role. Good written and verbal communication skills in English, Bahasa Malaysia, and Mandarin Proficiency in MS Office Suite and property management software. Strong problem-solving abilities and attention to detail.