Assistant Associate - Procurement and Administration

(1) Provide comprehensive support to office administrative functions, including messenger tasks, clerical duties, purchasing office supplies, bill payments, photocopying, banking duties, and following up on visa matters with relevant clients/ministries. (2) Ensure that all office equipment (e.g., photocopy and fax machines) is in good working order. Report any technical problems with the equipment to the Head of Administration and Human Capital immediately. (3) Organize the office, sort and distribute communications in a timely manner, and assist in ways that optimize procedures. (4) Create and update records, ensuring accuracy and validity of information. (5) Schedule and plan meetings and appointments. (6) Monitor the level of supplies and handle shortages. (7) Resolve office-related malfunctions and respond to requests or issues. (8) Coordinate with other departments to ensure compliance with established policies. (9) Maintain trusting relationships with suppliers, customers, and colleagues. (10) Serve as the office driver for official travel within Klang Valley and occasionally to districts outside Klang Valley as required. (11) Assist in generating, maintaining, and compiling purchasing records, and liaise with the Finance and Accounts Department for payments. (12) Ensure all purchases are accurate in quantity and delivered within the agreed timeline and price. (13) Perform any other duties as assigned.