HUMAN RESOURCES EXECUTUVE

HR Management System (HRMS) •Handle employee information through the HRMS. •Handle data collection, compilation and interpretation of employee data •Maintaining an updated database with all the information about new joined, resigned employees, current employees of the company they represent HR Administration •Maintains the work structure by updating job requirements and job descriptions for all positions •Handle all HR administration work including letters issuance, contract renewal, managing personnel files, updating organization charts, preparing headcount movement reports & etc. •To prepare the Letter of Appointment & conduct orientation for newly hired employees. •Ensure all HR processes and documents are properly maintained and captured accurately. •Administer and liaise with the agent for insurance claims and any other related matter. •Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records •To administer the in and out of the employee from onboarding, probation, confirmation, transfer, promotion and resignation / termination •Administer employee benefits program such as leaves, medical reimbursement, health insurance, claim expenses, SOCSO claim and ensure government statutory payments is paid on time. •Assist on registering safety course via NIOSH website Employee On-boarding & Off-boarding Program •Responsible for providing orientation and induction training for all new employees on HR handbook and policies, registration on Mobile Apps Attendance, leave management system and company insurance programs, and etc. •To assist on IT function such as to coordinate with IT guys and arrange new computer for new employee (to liaise with in-house IT for email address set up), liaise with IT vendors for purchase of new IT h/w or s/w and IT record update etc. •Organize, welcome and manage new join on their first day. •Drive the employee on-boarding program for new employees in a timely manner. •Support and ensure smooth off-boarding process. •Manage new employee and resigned employee checklist. Employee Relations / Industrial Relations •Responsible for human resource management for dedicated first point of contact for employees seeking advice on human resources matter and in all HR processes and policies. Providing customer service to organization employees. • Attend to the employee grievances / employee misconducts. • Facilitate communication session with employees. • Counselling session with employees. • Conduct internal investigation as required. • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings. Quality Control & Legal Compliances • Ensure all documents related to ISO9001 is in order and attend to its audits. • Responsible of Responsible Business Alliance (RBA, formerly known as EICC) Compliance and Audit. To ensure the company Compliance and meet the RBA Audit requirements. Others • Effectively support the execution of HR processes and implement HR policies. • Support other HR Team members or Head of Department in other HR function as and when required. • Provide system support to employees as and when required. • Perform any other ad-hoc duties as directed by immediate superior from time to time.